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POLICE RECORDS SYSTEM (1.1)
USER MANUAL
BY
MicroServices
P.O. Box 40
Brooksville, ME 04617
(207) 326-4847
Copyright 1984
ALL RIGHTS RESERVED
PREFACE
-------
First of all, thank you for considering our products. We are
committed to providing our customers with prompt answers to their
questions and advice about the use of our products. We encourage
you to call us.
It has been our experience that people learn how to use new
software products in many different ways. Factors such as prior
computer experience, time constraints, availability of help, ease
of product, etc. will probably effect how you will learn to use
the Police Records System. Keeping in mind these differences, we
have developed this manual, as well as the entire system, so that
you may choose several different learning approaches.
For example, if you have the time, you might choose to read
the entire manual and then try the hands-on demonstration. Or
you might feel that the hands-on demonstration is not worthwhile
and immediately begin to use the system.
Another approach would be to scan Sections A through D, read
the first subsection of Section E and then either read through or
try the hands-on demonstration. Since the functions described in
Section E work virtually the same, you need only be familiar with
one to understand the remainder. This approach is the fastest.
Whatever approach you follow, we would recommend the following:
- Don't skip Section D (HOW TO GET STARTED)
- While reading Section E (HOW THE POLICE RECORDS SYSTEM WORKS)
use Appendices D (SAMPLE REPORTS) & E (SAMPLE SCREENS) to help
you visualize what is going on.
- Call us for answers to your questions.
i
<EFBFBD> TABLE OF CONTENTS
-----------------
PAGE
SECTION A. WHAT IS THE POLICE RECORDS SYSTEM ? 1
SECTION B. DEFINITION OF TERMS 2
SECTION C. GENERAL OPERATING INSTRUCTIONS 4
SECTION D. HOW TO GET STARTED 6
SECTION E. HOW THE POLICE RECORDS SYSTEM WORKS
1. Dispatch Records 7
2. Cross Reference 13
3. Warrant Records 19
4. Arrest Records 25
5. Criminal Records 31
6. Reports 37
APPENDIX
A. HANDS-ON DEMONSTRATION 40
B. MAKING A PERIODIC BACKUP OF YOUR MASTER FILES 49
C. DEFINITION OF SCREEN FIELDS 51
D. SAMPLE REPORTS 60
E. SAMPLE SCREENS 65
F. PRS USER GROUP 104
ii
<EFBFBD> SECTION A. WHAT IS THE POLICE RECORDS SYSTEM ?
First off, let's refer to the Police Records System as 'PRS'.
PRS is a computer software system developed to assist the
"typical" police department to store and retrieve information
about dispatch calls, warrants, arrests, criminal history,
firearms and local residents. PRS also provides a selection of
reports that you will find helpful.
BUT WE'RE NOT A TYPICAL POLICE DEPARTMENT !
That's right, no one seems to be and that's the problem with most
computer software systems. For example, if your department does
not handle the registration of firearms, you won't have a need to
record such details. PRS has been developed so that you can
choose NOT to use all of its functions...only those that make
sense to you.
Other problems often encountered with software systems developed
for the "typical" police department are that they may not store
information in a manner that you like or provide reports that you
need. In order to overcome such problems, MicroServices not only
provides the details needed by computer programmers to modify PRS
but also offers a low-cost service to customize PRS to your
needs (refer to Appendix F for further details).
ARE WE TOO BIG (OR SMALL) TO USE PRS ?
Neither. The amount of information you plan to enter into PRS
will effect how much storage capacity you'll need. If you have a
question about your specific needs, please contact us.
WHAT TYPE OF COMPUTER EQUIPMENT DO I NEED TO RUN PRS ?
We recommend an IBM PC, AT or compatible with a hard disk and at
least 256K of RAM, plus an 80 column printer. If you have another
brand of computer, or a floppy disk system, please call and we'll
discuss how you'll still be able to use PRS.
1
<EFBFBD> SECTION B. DEFINITION OF TERMS
Some terms will be introduced in this manual that may be unfa-
miliar. A brief explanation of each is provided below:
BACKSPACE KEY - The BACKSPACE key is used to make your screen
cursor skip backward on the screen. It is located on the top
righthand side of your keyboard. It looks like a straight arrow
pointing to the left (not to be confused with the slightly larger
RETURN key just below).
COMMAND - A command is an instruction the computer understands.
For example, the message "IS THE ABOVE CORRECT ? (Y/N)" may ap-
pear on your monitor. If you enter "Y" or "N", you have entered
a command that the computer will understand. If you were to
enter "X", for example, the computer would not understand you
command.
CURSOR - The cursor generally appears as a blinking underline
character on your monitor where you are to begin entering a
command or data. Sometimes, the cursor appears as a rectangle
the size of an uppercase letter.
DATA INPUT - Data is information. Data input refers to entering
information into a computerized file by using your keyboard.
FIELD - A field is a single piece of information about a specific
topic. For example, address is a single piece of information
about an individual. In this case, address is but one field that
helps to describe an individual.
FILE - A file is a collection of records about a specific topic.
For example, all your warrant records can be collected and stored
in a file cabinet as well as a computer file.
FUNCTION - A function can be thought of as a task you need to
perform. PRS currently supports 6 functions to help you with
your day-to-day tasks. Please refer to Section E for complete
details.
HARDWARE - A general term that refers to all of the parts of your
computer system...the keyboard, monitor, disk drives, printer,
etc.
2
<EFBFBD>MENU - A screen that lists functions that are available to you.
MONITOR - One of several terms used to refer to the TV-like
screen of your computer. Also referred to as a terminal or CRT
(Carthode Ray Tube).
RECORD - A record is a collection of fields that refer to a
specific topic. For example, name, address, height, weight, etc.
combine to form a record about an individual.
RETURN KEY - The RETURN key is pressed when you want the computer
to acknowledge your command or data input. The RETURN key is
also known as the ENTER key. It's located on the righthand side
of your keyboard. It looks like a straight arrow pointing to the
left, bent upwards at the right end (not to be confused with the
slightly smaller BACKSPACE key just above).
SCREEN - A screen refers to the video display you see on your
monitor.
SOFTWARE - A general term that refers to the "programs" that
control your computer system. A program is nothing more than a
set of commands that the computer can follow.
3
<EFBFBD> SECTION C. GENERAL OPERATING INSTRUCTIONS
Whenever we attempt to use something new, it's a good practice to
know how that something works. When you purchased your computer,
hopefully you received instructions as to how it works. With each
new piece of equipment and software product you've purchased, you
also received operating instructions.
Likewise, PRS has a specific set of operating instructions that
you should become familiar with. No, there's not alot to remem-
ber. In fact, as you use PRS you'll find most of the following
operating instructions are obvious and comfortable for you.
OPERATING INSTRUCTIONS TO REMEMBER
----------------------------------
PRS is a menu-based system. That means when you start PRS, a
MASTER MENU SCREEN will be displayed on your monitor that lists
all the functions available to you. By entering the number cor
responding to the function, PRS will display another screen to
carry out that function.
In turn, many of these subsequent screens will ask you to choose
WHAT you want to do. These choices will always appear at the
bottom of your screen. They are activated by your typing the
letter in parentheses that corresponds to what you want to do.
Note that you can type the letter in upper or lower case, it
doesn't matter.
When entering the number or letter that corresponds to what you
want to do, PRS will immediately respond to your request...you
are not required to then press the RETURN key.
The above convention contrasts with how you move from one field
to another on a PRS screen. When you are adding or changing field
information, you must press the RETURN key to 'skip' from one
field to the next. The only exception is when you totally fill
the field with information, in which case, PRS will automatically
move you to the next field.
If any screen field is not large enough to hold the information
you wish to store, please accept our apologies. PRS was designed
to provide ample room for information, but also with an eye to
efficiency. You'll need to abbreviate as best as possible, or
contact us about customizing your system.
4
<EFBFBD>Certain fields will only accept numbers as data input. For
example, all PRS dates are expressed as MM/DD/YY. Therefore, a
valid date would be 01/31/84 for January 31, 1984. If you at
tempt to enter any other character, PRS will refuse to accept
your entry.
Help screens are available at critical points within PRS. They
appear as choices on the MASTER MENU SCREEN and several other
screens.
All screens will display messages at the bottom that prompt you
to take the appropriate action.
When PRS detects a problem, a brief explanation will appear at
the bottom of your screen. Occasionally, the explanation will
call for an answer. Most of the time, you'll be told to press
any key to continue the process. If you're ever confused by the
explanations, please refer to Section E for additional details.
The only true exit from PRS can be found as the last choice on
the MASTER MENU SCREEN. The exit choices you'll see in other
parts of PRS, if chosen, will return you to the MASTER MENU
SCREEN. In effect, the MASTER MENU SCREEN is a home base from
which you venture to perform functions and always return when
finished.
5
<EFBFBD> SECTION D. HOW TO GET STARTED
Before we get started, please make at least one backup copy of
your PRS diskette. If you're not sure how to do this, refer to
your DOS manual under the command COPY or DISKCOPY.
PRS has been designed to work on hard disk systems. If you have
a floppy disk system, please call us to discuss the availability
of PRS for your system.
HOW TO INSTALL PRS ON YOUR HARD DISK SYSTEM
-------------------------------------------
STEP 1. Create a subdirectory called PRS on your hard disk.
STEP 2. Place the PRS diskette in your 'A' drive and close
the diskette drive door. This diskette contains all
the programs and master files that make PRS work.
STEP 3. Copy the contents of the diskette to your subdirectory
with the following command:
COPY A:*.* \PRS
STEP 4. Go to the subdirectory, type 'PRS' and press the RETURN
key. You will be presented with the PRS logo screen.
Press any key and the MASTER MENU SCREEN will be dis-
played. That's it ! You're now ready to put PRS to
the test.
If this is the first time you've seen the MASTER MENU SCREEN, you
may want to exit the screen by simply typing '8' so that you can
review Section E as well as the Appendix. In fact, a complete
hands-on, step-by-step demonstration of PRS is presented in
Appendix A.
6
<EFBFBD>
SECTION E. HOW THE POLICE RECORDS SYSTEM WORKS
As previously mentioned, PRS was developed to assist in the
storage and retrieval of information about dispatch calls,
warrants, arrests, criminal history,firearms and local residents.
PRS also provides a selection of reports that you will find
helpful. This section outlines the purpose of each PRS function
and how it works.
Each function will be discussed in the order as presented on the
MASTER MENU SCREEN. It may help to refer to the Sample Screens
in Appendix E as you read the following.
1. DISPATCH RECORDS
PURPOSE
-------
The Dispatch Records function is used to store information about
your dispatched calls. Once the information has been entered
through your keyboard into PRS, it is stored in a computerized
file called DISPATCH. Once stored, it can be recalled to the
screen, changed or deleted. The information acts as the basis
for printed reports described under Subsection 6 Reports.
WHEN TO USE IT
--------------
You will want to use the Dispatch Records function when you want
to do the following:
- Store new details of a dispatched call
- Update details of a dispatched call
- View details of a dispatched call
HOW IT WORKS
------------
To choose the Dispatch Records function from the MASTER MENU
SCREEN, enter '1'. PRS will display the DISPATCH SCREEN. At the
bottom of the screen you will be asked to choose what you want to
do. Your choices will be to ADD a call, SEARCH for a particular
call, seek HELP or to EXIT to the MASTER MENU SCREEN. HELP and
EXIT work as their names imply. ADD and SEARCH work as follows:
7
<EFBFBD>A. ADD A CALL
To ADD a call, enter 'A'. Your screen cursor will position
itself just beyond the LAST NAME field near the top, lefthand
corner of your screen.
The note at the bottom of the screen prompts you to enter the
individual's name. As it states, you can press the RETURN key
if you decide NOT to add a call. By pressing the RETURN key,
PRS will return you to the MASTER MENU SCREEN.
If you decide to add a call, you will be required to enter an
individual's last name. The reason is that when you later
search for a particular call, you'll be searching by the name.
Whether you choose to put details in any of the other fields
is up to you.
After you've entered the last name, press the RETURN key and
your screen cursor will 'skip' to the next field. To skip
backward, remember to use the BACKSPACE key. Continue to
enter the details of the call until you've filled the
entire screen. If you are not sure what a particular field
means, all the fields are described in Appendix C. If the
details of any particular field happen to take up all the
available space, you'll note that your screen cursor will
automatically skip to the next.
Once you've entered details into the last field, press the
RETURN key. A question will appear at the bottom of the
screen in order to confirm that what you've just entered is
correct. If you've made a mistake, enter 'N' and PRS will
return the screen cursor to LAST NAME.
If, for example, you made a mistake in the location of the
call, press the RETURN key until the screen cursor skips to
the LOCATION field. Now enter the correct address. If there
are other mistakes, press the RETURN key until you reach the
bad field and enter the correct details. When all corrections
have been made, either continue to press the RETURN key until
the question about correctness again appears at the bottom of
the screen or press Ctrl-W. To use Ctrl-W, hold down the Ctrl
key on the left side of your keyboard and then press the 'W'
key once.
8
<EFBFBD> Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and make an
entry in the DISPATCH master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive the above message, rest assured that a
new call has been added to the DISPATCH master file. After
adding the new call, PRS will return you to the MASTER MENU
SCREEN.
9
<EFBFBD>B. SEARCHING FOR A CALL
To SEARCH for a call, enter 'S'. Your screen cursor will
position itself just beyond the LAST NAME field near the top,
lefthand corner of your screen.
Again, a message will appear at the bottom of your screen
prompting you to take an action. Proceed by either entering a
last name or pressing the RETURN key to exit.
If you choose to continue the search, enter all or a portion
of the last name. The entry can be in upper or lower case.
Once entered, press the RETURN key. PRS will now attempt to
find the name in the DISPATCH master file. If it cannot be
found, a message will appear at the bottom of the screen to
let you know. It's up to you to research the correct spelling
or whether the call was ever entered.
If the search is successful, PRS will display all the details
it contains about the first call it finds that matches the
name you entered. You should confirm that the call is
actually the one you want.
For example, if you are searching for a call under the name
of 'SMITH' and PRS has 2 listings under that name, the listing
of the first 'SMITH' will be displayed. It may turn out that
you actually want to see the second one.
Or, you might have entered only 'SM' (as a shortcut) and
there are 2 listings under 'SMITH' and 1 under 'SMALLEY'. In
this case PRS will display the details of 'SMALLEY' while
you might actually want to see the second 'SMITH'. PRS
provides the ability to skip forward and backward (to be
covered shortly) to view other calls should this occur to you.
At the bottom of the screen you'll note your options as to
what you can do next. Enter the letter that corresponds to
what you would like to do.
10
<EFBFBD> If you choose to CHANGE the call, PRS will return the screen
cursor to LAST NAME. Press the RETURN key until the screen
cursor skips to the field(s) you want to change and enter the
changes. When all corrections have been made, either continue
to press the RETURN key until the question about correctness
appears at the bottom of the screen or press Ctrl-W.
Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and change the
entry in the DISPATCH master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive such a message, rest assured that PRS
has changed the call in the DISPATCH master file. PRS will
return you to the MASTER MENU SCREEN.
To view the NEXT call, enter 'N'. PRS will display the details
of the next call (alphabetically) within the DISPATCH master
file. Once displayed, you will have the same options to
choose from at the bottom of the screen. If you inadvertently
ask for the next call while at the end of the DISPATCH master
file, a message will be displayed at the bottom of the screen
telling you so.
To view the PRIOR call, enter 'P'. PRS will display the de-
tails of the prior call (alphabetically) within the DISPATCH
master file. Once displayed, you will have the same options
to choose from at the bottom of the screen. If you
inadvertently ask for the prior call while at the beginning
of the DISPATCH master file, a message will be displayed at
the bottom of the screen telling you so.
To DELETE the call displayed on the screen, enter 'D'. A
message will be displayed at the bottom of the screen asking
you to confirm your intention. If you decide not to delete
the call, enter 'N', otherwise, enter 'Y'. Depending upon
your response, PRS will either delete the call from the
DISPATCH master file or leave the call unchanged. Either way,
you will be returned to the MASTER MENU SCREEN.
11
<EFBFBD> To choose the HARDCOPY option, enter 'H'. PRS will print the
contents of the screen. A message will be displayed at the
bottom of the screen asking you to turn your printer on and to
align the paper. In addition, you must confirm that you want
the contents of the screen printed by entering 'Y'. Otherwise,
enter 'N' and PRS will return you to the MASTER MENU SCREEN.
If you just want to view the call and then return to the
MASTER MENU SCREEN, then you'll want to choose EXIT by enter-
ing 'E'.
12
<EFBFBD>2. CROSS REFERENCE
PURPOSE
-------
The Cross Reference function makes it possible to store details
about local residents. Generally, the details are gathered as a
result of resident complaints and investigations. Details about
firearms registration and medical problems can also be stored.
Once stored, the details can be recalled to the screen, changed
or deleted. The information acts as the basis for printed re
ports described under Subsection 6 Reports.
WHEN TO USE IT
--------------
You will want to use the Cross Reference function when you want
to do the following:
- Store new details about a local resident
- Update details about a local resident
- View details about a local resident
HOW IT WORKS
------------
To choose the Cross Reference function from the MASTER MENU
SCREEN, enter '2'. PRS will display the CROSS REFERENCE SCREEN.
At the bottom of the screen you will be asked to choose what you
want to do. Your choices will be to ADD a resident record,
SEARCH for a particular resident, seek HELP or to EXIT to the
MASTER MENU SCREEN. HELP and EXIT work as their names imply.
ADD and SEARCH work as follows:
13
<EFBFBD>A. ADD A RESIDENT RECORD
To ADD a resident record, enter 'A'. Your screen cursor will
position itself just beyond the LAST NAME field near the top
lefthand corner of your screen.
The note at the bottom of the screen prompts you to enter the
individual's name. As it states, you can press the RETURN key
if you decide NOT to add a record. By pressing the RETURN key
PRS will return you to the MASTER MENU SCREEN.
If you decide to add a resident record, you will be required
to enter an individual's last name. The reason is that when
you later search for a particular resident, you'll be search-
ing by the name. Whether you choose to put details in any of
the other fields is up to you.
After you've entered the last name, press the RETURN key and
your screen cursor will 'skip' to the next field. To skip
backward, remember to use the BACKSPACE key. Continue to
enter the details of the resident until you've filled the
entire screen. If you are not sure what a particular field
means, all the fields are described in Appendix C. If the
details of any particular field happen to take up all the
available space, you'll note that your screen cursor will
automatically skip to the next.
Once you've entered details into the last field, press the
RETURN key. A question will appear at the bottom of the
screen in order to confirm that what you've just entered is
correct. If you've made a mistake, enter 'N' and PRS will
return the screen cursor to LAST NAME.
If, for example, you made a mistake in the spelling of the
address, press the RETURN key until the screen cursor skips to
the address field. Now enter the correct address. If there
are other mistakes, press the RETURN key until you reach the
bad field and enter the correct details. When all corrections
have been made, either continue to press the RETURN key until
the question about correctness again appears at the bottom of
the screen or press Ctrl-W.
14
<EFBFBD> Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and make an
entry in the RESIDENT master file except under the following
conditions:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If the last name already exists in the RESIDENT master
file, PRS will display a message telling you so. You must
then choose whether to allow PRS to make an additional
entry under the same name. A cautionary note, PRS
tells you of the duplicate so that you can avoid entering
the same record twice.
If you do not receive either of the above messages, rest
assured that a new resident record has been added to the
RESIDENT master file. After adding the new call, PRS will
return you to the MASTER MENU SCREEN.
15
<EFBFBD>B. SEARCHING FOR A RESIDENT RECORD
To SEARCH for a resident, enter 'S'. Your screen cursor will
position itself just beyond the LAST NAME field near the top
lefthand corner of your screen.
Again, a message will appear at the bottom of your screen
prompting you to take an action. Proceed by either entering a
last name or pressing the RETURN key to exit.
If you choose to continue the search, enter all or a portion
of the last name. The entry can be in upper or lower case.
Once entered, press the RETURN key. PRS will now attempt to
find the name in the RESIDENT master file. If it cannot be
found, a message will appear at the bottom of the screen to
let you know. It's up to you to research the correct spelling
or whether the resident record was ever entered.
If the search is successful, PRS will display all the details
it contains about the first resident it finds that matches the
name you entered. You should confirm that the record is
actually the one you want.
For example, if you are searching for a resident by the name
of 'SMITH' and PRS has 2 records under that name, the first
'SMITH' will be displayed. It may turn out that you actually
want to see the second one.
Or, you might have entered only 'SM' (as a shortcut) and
there are 2 records under 'SMITH' and 1 under 'SMALLEY'. In
this case PRS will display the details of 'SMALLEY' while
you might actually want to see the second 'SMITH'. PRS
provides the ability to skip forward and backward (to be
covered shortly) to view records should this occur to you.
At the bottom of the screen you'll note your options as to
what you can do next. Enter the letter that corresponds to
what you would like to do.
16
<EFBFBD> To CHANGE the resident record, enter 'C'. PRS will return the
screen cursor to LAST NAME. Press the RETURN key until the
screen cursor skips to the field(s) you want to change and
enter the changes. When all corrections have been made,
either continue to press the RETURN key until the question
about correctness appears at the bottom of the screen or press
Ctrl-W.
Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and change the
entry in the RESIDENT master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive such a message, rest assured that PRS
has changed the resident record in the RESIDENT master file.
PRS will return you to the MASTER MENU SCREEN.
To view the NEXT resident record, enter 'N'. PRS will dis-
play the details of the next resident (alphabetically) within
the RESIDENT master file. Once displayed, you will have the
same options to choose from at the bottom of the screen. If
you inadvertently ask for the next resident record while at
the end of the RESIDENT master file, a message will be dis-
played at the bottom of the screen telling you so.
To view the PRIOR resident record, enter 'P'. PRS will dis-
play the details of the prior resident (alphabetically) within
the RESIDENT master file. Once displayed, you will have the
same options to choose from at the bottom of the screen. If
you inadvertently ask for the prior resident record while at
the beginning of the RESIDENT master file, a message will be
displayed at the bottom of the screen telling you so.
To DELETE the resident record displayed on the screen, enter
'D'. A message will be displayed at the bottom of the screen
asking you to confirm your intention. If you decide not to
delete the record, enter 'N', otherwise, enter 'Y'. Depending
upon your response, PRS will either delete the resident record
from the RESIDENT master file or leave the record unchanged.
Either way, you will be returned to the MASTER MENU SCREEN.
17
<EFBFBD> To choose the HARDCOPY option, enter 'H'. PRS will print the
contents of the screen. A message will be displayed at the
bottom of the screen asking you to turn your printer on and to
align the paper. In addition, you must confirm that you want
the contents of the screen printed by entering 'Y'. Otherwise,
enter 'N' and PRS will return you to the MASTER MENU SCREEN.
If you just want to view the resident call and then return to
the MASTER MENU SCREEN, then you'll want to choose EXIT by
entering 'E'.
18
<EFBFBD>3. WARRANT RECORDS
PURPOSE
-------
The Warrant Records function makes it possible to store details
about outstanding warrants. Generally, the details of the
warrant are entered into PRS when issued from a local court.
Once stored, the details can be recalled to the screen, changed
or deleted. The information acts as the basis for printed
reports described under Subsection 6 Reports.
WHEN TO USE IT
--------------
You will want to use the Warrant Records function when you want
to do the following:
- Store new details of an outstanding warrant
- Update details about a warrant
- View details about a warrant
HOW IT WORKS
------------
To choose the Warrant Records function from the MASTER MENU
SCREEN, enter '3'. PRS will display the WARRANT SCREEN. At the
bottom of the screen you will be asked to choose what you want to
do. Your choices will be to ADD a warrant record, SEARCH for a
particular warrant, seek HELP or to EXIT to the MASTER MENU
SCREEN. HELP and EXIT work as their names imply. ADD and SEARCH
work as follows:
19
<EFBFBD>A. ADD A WARRANT RECORD
To ADD a warrant record, enter 'A'. Your screen cursor will
position itself just beyond the LAST NAME field near the top
lefthand corner of your screen.
The note at the bottom of the screen prompts you to enter the
individual's name. As it states, you can press the RETURN key
if you decide NOT to add a record. By pressing the RETURN
key, PRS will return you to the MASTER MENU SCREEN.
If you decide to add a warrant record, you will be required to
enter an individual's last name. The reason is that when you
later search for a particular warrant, you'll be searching by
the name. Whether you choose to put details in any of the
other fields is up to you.
After you've entered the last name, press the RETURN key and
your screen cursor will 'skip' to the next field. To skip
backward, remember to use the BACKSPACE key. Continue to
enter the details of the warrant until you've filled the
entire screen. If you are not sure what a particular field
means, all the fields are described in Appendix C. If the
details of any particular field happen to take up all the
available space, you'll note that your screen cursor will
automatically skip to the next.
Once you've entered details into the last field, press the
RETURN key. A question will appear at the bottom of the
screen in order to confirm that what you've just entered is
correct. If you've made a mistake, enter 'N' and PRS will
return the screen cursor to LAST NAME.
If, for example, you made a mistake in the spelling of the
city, press the RETURN key until the screen cursor skips to
the CITY field. Now correct the mistake. If there are other
mistakes, press the RETURN key until you reach the bad field
and enter the correct details. When all corrections have been
made, either continue to press the RETURN key until the quest-
ion about correctness again appears at the bottom of the
screen or press Ctrl-W.
20
<EFBFBD> Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and make an
entry in the WARRANT master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive the above message, rest assured that a
new warrant record has been added to the WARRANT master file.
After adding the new record, PRS will return you to the MASTER
MENU SCREEN.
21
<EFBFBD>B. SEARCHING FOR A WARRANT
To SEARCH for a warrant, enter 'S'. Your screen cursor will
position itself just beyond the LAST NAME field near the top
lefthand corner of your screen.
Again, a message will appear at the bottom of your screen
prompting you to take an action. Proceed by either entering a
last name or pressing the RETURN key to exit.
If you choose to continue the search, enter all or a portion
of the last name. The entry can be in upper or lower case.
Once entered, press the RETURN key. PRS will now attempt to
find the name in the WARRANT master file. If it cannot be
found, a message will appear at the bottom of the screen to
let you know. It's up to you to research the correct spelling
or whether the warrant record was ever entered.
If the search is successful, PRS will display all the details
it contains about the first warrant it finds that matches the
name you entered. You should confirm that the record is act-
ually the one you want.
For example, if you are searching for a warrant for 'SMITH'
and PRS has 2 records under that name, the first 'SMITH' will
be displayed. It may turn out that you actually want to see
the second one.
Or, you might have entered only 'SM' (as a shortcut) and
there are 2 records under 'SMITH' and 1 under 'SMALLEY'. In
this case PRS will display the details of 'SMALLEY' while
you might actually want to see the second 'SMITH'. PRS pro-
vides the ability to skip forward and backward (to be covered
shortly) to view records should this occur to you.
At the bottom of the screen you'll note your options as to
what you can do next. Enter the letter that corresponds to
what you would like to do.
22
<EFBFBD> To CHANGE the warrant record, enter 'C'. PRS will return the
screen cursor to LAST NAME. Press the RETURN key until the
screen cursor skips to the field(s) you want to change and
enter the changes. When all corrections have been made,
either continue to press the RETURN key until the question
about correctness appears at the bottom of the screen or press
Ctrl-W.
Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and change the
entry in the WARRANT master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive such a message, rest assured that PRS
has changed the warrant record in the WARRANT master file.
PRS will return you to the MASTER MENU SCREEN.
To view the NEXT warrant record, enter 'N'. PRS will display
the details of the next warrant (alphabetically) within the
WARRANT master file. Once displayed, you will have the same
options to choose from at the bottom of the screen. If you
inadvertently ask for the next warrant record while at the end
of the WARRANT master file, a message will be displayed at the
bottom of the screen telling you so.
To view the PRIOR warrant record, enter 'P'. PRS will display
the details of the prior warrant (alphabetically) within the
WARRANT master file. Once displayed, you will have the same
options to choose from at the bottom of the screen. If you
inadvertently ask for the prior warrant record while at the
beginning of the WARRANT master file, a message will be dis-
played at the bottom of the screen telling you so.
To DELETE the warrant record displayed on the screen, enter
'D'. A message will be displayed at the bottom of the screen
asking you to confirm your intention. If you decide not to
delete the record, enter 'N', otherwise, enter 'Y'. Depending
upon your response, PRS will either delete the warrant
record from the WARRANT master file or leave the record
unchanged. Either way, you will be returned to the MASTER MENU
SCREEN.
23
<EFBFBD> To choose the HARDCOPY option, enter 'H'. PRS will print the
contents of the screen. A message will be displayed at the
bottom of the screen asking you to turn your printer on and to
align the paper. In addition, you must confirm that you want
the contents of the screen printed by entering 'Y'. Otherwise,
enter 'N' and PRS will return you to the MASTER MENU SCREEN.
If you just want to view the record and then return to the
MASTER MENU SCREEN, then you'll want to choose EXIT by
entering 'E'.
24
<EFBFBD>4. ARREST RECORDS
PURPOSE
-------
The Arrest Records function makes it possible to store details
about local arrests. Once stored, the details can be recalled to
the screen, changed or deleted. The information acts as the
basis for printed reports described under Subsection 6 Reports.
WHEN TO USE IT
--------------
You will want to use the Arrest Records function when you want to
do the following:
- Store new details of an arrest
- Update details about an arrest
- View details of an arrest
HOW IT WORKS
------------
To choose the Arrest Records function from the MASTER MENU
SCREEN, enter '4'. PRS will display the ARREST SCREEN. At the
bottom of the screen you will be asked to choose what you want to
do. Your choices will be to ADD an arrest record, SEARCH for a
particular arrest, seek HELP or to EXIT to the MASTER MENU
SCREEN. HELP and EXIT work as their names imply. ADD and SEARCH
work as follows:
25
<EFBFBD>A. ADD AN ARREST RECORD
To ADD an arrest record, enter 'A'. Your screen cursor will
position itself just beyond the LAST NAME field near the top
lefthand corner of your screen.
The note at the bottom of the screen prompts you to enter the
individual's name. As it states, you can press the RETURN key
if you decide NOT to add a record. By pressing the RETURN
key, PRS will return you to the MASTER MENU SCREEN.
If you decide to add an arrest record, you will be required to
enter an individual's last name. The reason is that when you
later search for a particular arrest, you'll be searching by
the name. Whether you choose to put details in any of the
other fields is up to you.
After you've entered the last name, press the RETURN key and
your screen cursor will 'skip' to the next field. To skip
backward, remember to use the BACKSPACE key. Continue to
enter the details of the arrest until you've filled the
entire screen. If you are not sure what a particular field
means, all the fields are described in Appendix C. If the
details of any particular field happen to take up all the
available space, you'll note that your screen cursor will
automatically skip to the next.
Once you've entered details into the last field, press the
RETURN key. A question will appear at the bottom of the
screen in order to confirm that what you've just entered is
correct. If you've made a mistake, enter 'N' and PRS will
return the screen cursor to LAST NAME.
If, for example, you made a mistake in the continuance date,
press the RETURN key until the screen cursor skips to the CONT
DATE field. Now correct the mistake. If there are other mis-
takes, press the RETURN key until you reach the bad field and
enter the correct details. When all corrections have been
made, either continue to press the RETURN key until the
question about correctness again appears at the bottom of the
screen or press Ctrl-W.
26
<EFBFBD> Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and make an
entry in the ARREST master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive the above message, rest assured that a
new arrest record has been added to the ARREST master file.
After adding the new record, PRS will return you to the
MASTER MENU SCREEN.
27
<EFBFBD>B. SEARCHING FOR AN ARREST RECORD
To SEARCH for an arrest record, enter 'S'. Your screen cursor
will position itself just beyond the LAST NAME field near the
top lefthand corner of your screen.
Again, a message will appear at the bottom of your screen
prompting you to take an action. Proceed by either entering a
last name or pressing the RETURN key to exit.
If you choose to continue the search, enter all or a portion
Once entered, press the RETURN key. PRS will now attempt to
find the name in the ARREST master file. If it cannot be
found, a message will appear at the bottom of the screen to
let you know. It's up to you to research the correct spelling
or whether the arrest record was ever entered.
If the search is successful, PRS will display all the details
it contains about the first arrest it finds that matches the
name you entered. You should confirm that the record is act-
ually the one you want.
For example, if you are searching for an arrest record for
'SMITH' and PRS has 2 records under that name, the first
'SMITH' will be displayed. It may turn out that you actually
want to see the second one.
Or, you might have entered only 'SM' (as a shortcut) and
there are 2 records under 'SMITH' and 1 under 'SMALLEY'. In
this case PRS will display the details of 'SMALLEY' while
you might actually want to see the second 'SMITH'. PRS
provides the ability to skip forward and backward (to be
covered shortly) to view records should this occur to you.
At the bottom of the screen you'll note your options as to
what you can do next. Enter the letter that corresponds to
what you would like to do.
28
<EFBFBD> To CHANGE the arrest record, enter 'C'. PRS will return the
screen cursor to LAST NAME. Press the RETURN key until the
screen cursor skips to the field(s) you want to change and
enter the changes. When all corrections have been made,
either continue to press the RETURN key until the question
about correctness appears at the bottom of the screen or press
Ctrl-W.
Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and change the
entry in the ARREST master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive such a message, rest assured that PRS
has changed the arrest record in the ARREST master file. PRS
will return you to the MASTER MENU SCREEN.
To view the NEXT arrest record, enter 'N'. PRS will display
the details of the next arrest (alphabetically) within the
ARREST master file. Once displayed, you will have the same op-
tions to choose from at the bottom of the screen. If you in-
advertently ask for the next arrest record while at the end of
the ARREST master file, a message will be displayed at the
bottom of the screen telling you so.
To view the PRIOR arrest record, enter 'P'. PRS will dis-
play the details of the prior arrest (alphabetically) within
the ARREST master file. Once displayed, you will have the same
options to choose from at the bottom of the screen. If you
inadvertently ask for the prior arrest record while at the be-
gining of the ARREST master file, a message will be displayed
at the bottom of the screen telling you so.
To DELETE the arrest record displayed on the screen, enter
'D'. A message will be displayed at the bottom of the screen
asking you to confirm your intention. If you decide not to
delete the record, enter 'N', otherwise, enter 'Y'. Depending
upon your response, PRS will either delete the arrest record
from the ARREST master file or leave the record unchanged.
Either way, you will be returned to the MASTER MENU SCREEN.
29
<EFBFBD> To choose the HARDCOPY option, enter 'H'. PRS will print the
contents of the screen. A message will be displayed at the
bottom of the screen asking you to turn your printer on and to
align the paper. In addition, you must confirm that you want
the contents of the screen printed by entering 'Y'. Otherwise,
enter 'N' and PRS will return you to the MASTER MENU SCREEN.
If you just want to view the record and then return to the
MASTER MENU SCREEN, then you'll want to choose EXIT by enter-
ing 'E'.
30
<EFBFBD>5. CRIMINAL RECORDS
PURPOSE
-------
The Criminal Records function makes it possible to store details
about the criminal history of local residents. Once stored, the
details can be recalled to the screen, changed or deleted. The
information acts as the basis for printed reports described under
Subsection 6 Reports.
WHEN TO USE IT
--------------
You will want to use the Criminal Records function when you want
to do the following:
- Store new details of a criminal record
- Update details about a criminal record
- View details of a criminal record
HOW IT WORKS
------------
To choose the Criminal Records function from the MASTER MENU
SCREEN, enter '5'. PRS will display the CRIMINAL SCREEN. At the
bottom of the screen you will be asked to choose what you want to
do. Your choices will be to ADD a criminal record, SEARCH for a
particular record, seek HELP or to EXIT to the MASTER MENU
SCREEN. HELP and EXIT work as their names imply. ADD and SEARCH
work as follows:
31
<EFBFBD>A. ADD A CRIMINAL RECORD
To ADD a criminal record, enter 'A'. Your screen cursor will
position itself just beyond the LAST NAME field near the top
lefthand corner of your screen.
The note at the bottom of the screen prompts you to enter the
individual's name. As it states, you can press the RETURN key
if you decide NOT to add a record. By pressing the RETURN
key, PRS will return you to the MASTER MENU SCREEN.
If you decide to add a criminal record, you will be required
to enter an individual's last name. The reason is that when
you later search for a particular record, you'll be searching
by the name. Whether you choose to put details in any of the
other fields is up to you.
After you've entered the last name, press the RETURN key and
your screen cursor will 'skip' to the next field. To skip
backward, remember to use the BACKSPACE key. Continue to
enter the details of the criminal record until you've filled
the entire screen. If you are not sure what a particular field
means, all the fields are described in Appendix C. If the
details of any particular field happen to take up all the
available space, you'll note that your screen cursor will
automatically skip to the next.
Once you've entered details into the last field, press the
RETURN key. A question will appear at the bottom of the
screen in order to confirm that what you've just entered is
correct. If you've made a mistake, enter 'N' and PRS will
return the screen cursor to LAST NAME.
If, for example, you made a mistake in the date of the crim-
inal act, press the RETURN key until the screen cursor skips
to the DATE field. Now correct the mistake. If there are other
mistakes, press the RETURN key until you reach the bad field
and enter the correct details. When all corrections have been
made, either continue to press the RETURN key until the quest-
ion about correctness again appears at the bottom of the
screen or press Ctrl-W.
32
<EFBFBD> Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and make an
entry in the CRIMINAL master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive the above message, rest assured that a
new criminal record has been added to the CRIMINAL master file.
After adding the new record, PRS will return you to the
MASTER MENU SCREEN.
33
<EFBFBD>B. SEARCHING FOR A CRIMINAL RECORD
To SEARCH for a criminal record, enter 'S'. Your screen cur-
sor will position itself just beyond the LAST NAME field
near the top lefthand corner of your screen.
Again, a message will appear at the bottom of your screen
prompting you to take an action. Proceed by either entering a
last name or pressing the RETURN key to exit.
If you choose to continue the search, enter all or a portion
of the last name. The entry can be in upper or lower case.
Once entered, press the RETURN key. PRS will now attempt to
find the name in the CRIMINAL master file. If it cannot be
found, a message will appear at the bottom of the screen to
let you know. It's up to you to research the correct spelling
or whether the criminal record was ever entered.
If the search is successful, PRS will display all the details
it contains about the first criminal record it finds that
matches the name you entered. You should confirm that the
record is actually the one you want.
For example, if you are searching for a criminal record for
'SMITH' and PRS has 2 records under that name, the first
'SMITH' will be displayed. It may turn out that you actually
want to see the second one.
Or, you might have entered only 'SM' (as a shortcut) and
there are 2 records under 'SMITH' and 1 under 'SMALLEY'. In
this case PRS will display the details of 'SMALLEY' while
you might actually want to see the second 'SMITH'. PRS
provides the ability to skip forward and backward (to be
covered shortly) to view records should this occur to you.
At the bottom of the screen you'll note your options as to
what you can do next. Enter the letter that corresponds to
what you would like to do.
34
<EFBFBD> To CHANGE the criminal record, enter 'C'. PRS will return
the screen cursor to LAST NAME. Press the RETURN key until
the screen cursor skips to the field(s) you want to change and
enter the changes. When all corrections have been made,
either continue to press the RETURN key until the question
about correctness appears at the bottom of the screen or press
Ctrl-W.
Now enter 'Y' to confirm that the details are correct. PRS
will now take the details you've just entered and change the
entry in the CRIMINAL master file except under the following
condition:
If you've blanked out the individual's last name, PRS will
display a message at the bottom of the screen to remind you
that a name is required.
If you do not receive such a message, rest assured that PRS
has changed the criminal record in the CRIMINAL master file.
PRS will return you to the MASTER MENU SCREEN.
To view the NEXT criminal record, enter 'N'. PRS will dis-
play the details of the next record (alphabetically) within
the CRIMINAL master file. Once displayed, you will have the
same options to choose from at the bottom of the screen. If
you inadvertently ask for the next criminal record while at
the end of the CRIMINAL master file, a message will be dis
played at the bottom of the screen telling you so.
To view the PRIOR criminal record, enter 'P'. PRS will dis-
play the details of the prior record (alphabetically) within
the CRIMINAL master file. Once displayed, you will have the
same options to choose from at the bottom of the screen. If
you inadvertently ask for the prior criminal record while at
the beginning of the CRIMINAL master file, a message will be
displayed at the bottom of the screen telling you so.
To DELETE the criminal record displayed on the screen, enter
'D'. A message will be displayed at the bottom of the
screen asking you to confirm your intention. If you decide
not to delete the record, enter 'N', otherwise, enter 'Y'.
Depending upon your response, PRS will either delete the
criminal record from the CRIMINAL master file or leave the
record unchanged. Either way, you will be returned to the
MASTER MENU SCREEN.
35
<EFBFBD> To choose the HARDCOPY option, enter 'H'. PRS will print the
contents of the screen. A message will be displayed at the
bottom of the screen asking you to turn your printer on and to
align the paper. In addition, you must confirm that you want
the contents of the screen printed by entering 'Y'. Otherwise,
enter 'N' and PRS will return you to the MASTER MENU SCREEN.
If you just want to view the record and then return to the
MASTER MENU SCREEN, then you'll want to choose EXIT by enter-
ing 'E'.
36
<EFBFBD>6. REPORTS
PURPOSE
-------
The Report function is used to create a variety of reports about
crimes committed, dispatch calls, firearms and warrants.
HOW IT WORKS
------------
To choose the Report function from the MASTER MENU SCREEN, enter
'6'. PRS will display the REPORT MENU SCREEN. You will be asked
to choose which report you want to create. Your choices are
presented below in detail. When requesting any of the following
reports, PRS will display another screen reminding you to turn
your printer on and to align your paper. Depending upon the
report, you may also be asked to provide additional details. You
will also be given the opportunity to exit and not print the
report.
Examples of the following reports are included in Appendix D. It
may be helpful to look at them as you're reading the following
descriptions.
UNIFORM CRIME REPORT
The Uniform Crime Report will show a summary of crimes
committed in any one particular month. The details are
printed in order by complaint class, sex of the individual and
age group. The UCR presents a convenient way in which to
analyze the type of crimes committed, by whom and at what age.
When you request the UCR, you will be asked to enter the month
and year that the report should cover. The details about
criminal activities will then be sorted in order by complaint
class, sex and age.
When the sorting process is complete, you'll be asked to turn
your printer on and align the paper. If you decide NOT to
print the report, PRS will allow you to exit. Otherwise, the
UCR will begin printing.
37
<EFBFBD> DISPATCH CALL ANALYSIS
The Dispatch Call Analysis Report shows the details of all
dispatch call for a particular month. The details can be
displayed in order by complaint code or by sector/area. The
report presents a convenient way in which to analyze the type
of dispatch calls received and from where the calls are
received. In this manner, patterns of activities within
particular areas, if present, may be noticed.
When you request the Dispatch Call Analysis Report, you will
be asked to enter the month and year that the report should
cover. Next, you will be asked whether the report should be in
order by complaint code or sector/area. The details of
dispatch calls will then be sorted.
When the sorting process is complete, you'll be asked to turn
your printer on and align the paper. If you decide NOT to
print the report, PRS will allow you to exit. Otherwise, the
Dispatch Call Analysis Report will begin printing. The report
shows the complaint code, sector/area, log number, date, day,
time, individual name and disposition for each dispatch call
within the specified month.
FIREARMS LICENSE REPORT
The Firearms License Report shows details of all firearms
records in order by a License To Carry number or by a Firearms
Identification number. The report is a convenient way in
which to order all firearms records by other than the owners
name.
When you request the Firearms License Report, you will
be asked to enter whether the report should be in order by
LTC or FID. The firearms details will then be sorted.
When the sorting process is complete, you'll be asked to turn
your printer on and align the paper. If you decide NOT to
print the report, PRS will allow you to exit. Otherwise, the
Firearms License Report will begin printing. The report
shows the owner name, date of birth, date issued, date of
expiration, height, weight, hair and eye color.
38
<EFBFBD> FIREARMS ALPHA REPORT
The Firearms Alpha Report shows details of all firearms re-
cords in order by the owner's name. The report is a conven-
ient way in which to order all firearms records for quick ref-
erence by owner's name.
When you request the Firearms Alpha Report, you'll be asked to
turn your printer on and align the paper. If you decide NOT
to print the report, PRS will allow you to exit. Otherwise,
the Firearms Alpha Report will begin printing. The report
shows the owner name, date of birth, license number, date
issued, date of expiration, height, weight, hair and eye
color.
OUTSTANDING WARRANTS
The Outstanding Warrants Report shows details of all warrants
that have a current status of outstanding...in other words, a
warrant that has not been served. The report is a convenient
way in which to quickly see all warrants that are waiting to
be served.
When you request the Outstanding Warrants Report, you'll be
asked to turn your printer on and align the paper. If you
decide NOT to print the report, PRS will allow you to exit.
Otherwise, the Outstanding Warrants Report will begin
printing. The report shows the individual's name, date of
warrant, warrant number, any action taken, date of the action
and status.
REPORT DESCRIPTIONS
If you choose Report Descriptions, PRS will display a screen
that contains a brief description of the report options.
EXIT
If you decide that you don't want to create a report, use the
EXIT option to return to the MASTER MENU SCREEN.
39
<EFBFBD>APPENDIX A. HANDS-ON DEMONSTRATION
The purpose of this section is to give you a brief, hands-on
demonstration of how to use PRS. We'll experience each of its
functions and how they work. You'll also get a chance to see all
PRS menus and most screens in action.
HOW TO BEGIN
------------
Go to the PRS subdirectory, enter the command 'PRS' followed by
pressing the RETURN key.
You should now be looking at the PRS logo screen. Press any key
to display the MASTER MENU SCREEN.
THE DEMONSTRATION
Let's pretend that you've used PRS for months now. On this par-
ticular day you need to do the following:
1. Add details about a dispatch call
2. Change the details about a dispatch call
3. Add details about a new resident to the Cross Reference
4. Add a new warrant
5. Add details about an arrest
6. Add details about a criminal record
7. Print a report about outstanding warrants
The following steps will show you how to accomplish the above.
We encourage you to follow these steps as presented to avoid
confusion. After you are comfortable with how PRS works, don't
hesitate to experiment.
40
<EFBFBD>ADD DETAILS ABOUT A DISPATCH CALL
While observing the MASTER MENU SCREEN, you'll note the choices
available to you. Since you need to add details about a dispatch
call your choice is Dispatch Records. Please enter your choice
by typing '1'.
You are now looking at the DISPATCH SCREEN. Notice the choices
available to you at the bottom of the screen. You can ADD,
SEARCH, seek HELP or EXIT back to the MASTER MENU SCREEN. Since
you want to add a dispatch record, enter your choice by typing
'A'.
PRS will respond by changing the screen name to DISPATCH ADD
SCREEN, displaying a message at the bottom of the screen and
placing the screen cursor at LAST NAME. You may now enter the
details of a new dispatch call. Remember that PRS stores your
dispatch call by the individual's last name. For this reason,
you'll be required to enter a name in order to properly create a
dispatch call.
Go ahead and enter a dispatch call using make-believe informa-
tion. Please use 'TEST' as the individual's last name. Skip the
fields (by pressing the RETURN key) that you're unfamiliar with.
To return to a previous field, use the BACKSPACE key. For a
complete discussion of all screen fields, please refer to Appen
dix C.
Once you've entered information in the last field, PRS will ask
"IS THE ABOVE CORRECT ? (Y/N)". If you enter 'Y' PRS will now add
your new dispatch call to the DISPATCH master file. If you enter
'N' PRS will reposition the screen cursor at LAST NAME so that
you may correct your entry. Please enter 'Y'.
That's all there is to adding new dispatch calls. For a complete
discussion about the other options available when using Dispatch
Records, please refer to Section E Dispatch Records.
41
<EFBFBD>CHANGE THE DETAILS ABOUT A DISPATCH CALL
After adding a new dispatch call, PRS will return you to the
MASTER MENU SCREEN. You're now ready to change the details of
the dispatch call you've just entered. In this case, you'll want
to again choose the first option on the screen, Dispatch Records.
Please enter your choice by typing '1'.
You are now looking at the DISPATCH SCREEN. You should be
familiar with this screen. Before you can change the details
about a dispatch record, you must first find the record. In
order to do so you must SEARCH for the record. Please enter your
choice by typing 'S'.
PRS will respond by changing the screen name to DISPATCH SEARCH
SCREEN, displaying a message at the bottom of the screen and
placing the screen cursor at LAST NAME. You may now enter the
name of the individual you are searching for. In this case,
enter the name 'TEST' and press the RETURN key.
PRS will now search for the dispatch call and display the
details. If the call cannot be found, PRS will present a message
at the bottom of the screen telling you so. In that case, check
your spelling and retry.
Note the options available at the bottom of the screen. You can
CHANGE, view the NEXT or PRIOR record, DELETE the record, print a
HARDCOPY of the screen or EXIT to the MASTER MENU SCREEN. Since
you want to change details about the dispatch call, enter 'C'.
PRS highlights all the fields that pertain to the dispatch call,
beginning with the last name of the individual. Go ahead and
change any of the dispatch call details. Skip the fields (by
pressing the RETURN key) that you don't want to change. For a
complete discussion of all screen fields, please refer to Appen
dix C.
Since you're entering information about a dispatch call, some of
the fields may remain empty. Why ? Because some of the details
may not be known until the call is closed. PRS was designed so
that you can add details, as they're known, at your convenience.
42
<EFBFBD>Once you've entered information in the last field PRS, will ask
"IS THE ABOVE CORRECT ? (Y/N)". If you enter 'Y' PRS will now
change the details of the dispatch call in the DISPATCH master
file. If you enter 'N' PRS will reposition the screen cursor at
LAST NAME so that you may correct your entry. Please enter 'Y'.
That's all there is to changing details of a dispatch call. Once
the call is closed, you would repeat the above steps to add any
final details.
43
<EFBFBD>ADD DETAILS ABOUT A NEW RESIDENT TO THE CROSS REFERENCE
After changing the details of a dispatch call, PRS will return
you to the MASTER MENU SCREEN. You're now ready to add details
about a new resident to the Cross Reference, therefore, your
choice is Cross Reference. Please enter your choice by typing
'2'.
You are now looking at the CROSS REFERENCE SCREEN. Notice the
choices available to you at the bottom of the screen. You can
ADD, SEARCH, seek HELP or EXIT back to the MASTER MENU SCREEN.
Since you want to add a cross reference record, enter your choice
by typing 'A'. Notice the consistency with which records are
added and changed throughout PRS.
PRS will respond by changing the screen name to CROSS REFERENCE
ADD SCREEN, displaying a message at the bottom of the screen and
placing the screen cursor at LAST NAME. You may now enter the
details of a new cross reference record. Remember that, PRS
stores the cross reference record by the individual's last name.
For this reason, you'll be required to enter a name in order to
properly create a record.
Go ahead and enter a make-believe cross reference record. Please
use 'TEST' as the individual's last name. Skip the fields (by
pressing the RETURN key) that you're unfamiliar with. To return
to a previous field, use the BACKSPACE key. For a complete
discussion of all screen fields, please refer to Appendix C.
Once you've entered information in the last field, PRS will ask
"IS THE ABOVE CORRECT ? (Y/N)". If you enter 'Y' PRS will now add
the cross reference record to the CROSS REFERENCE master file.
If you enter 'N' PRS will reposition the screen cursor at LAST
NAME so that you may correct your entry. Please enter 'Y'.
PRS will now check for a duplicate name. If found, a message
will be displayed telling you so. This is done to avoid adding
duplicate records in the master file. IF the name is not really
a duplicate, you will be able to tell PRS to go ahead and add the
record to the master file.
That's all there is to adding new cross reference records. For a
complete discussion about the other options available when using
Cross Reference, please refer to Section E Cross Reference.
44
<EFBFBD>ADD A NEW WARRANT
After adding a resident to the Cross Reference, PRS will return
you to the MASTER MENU SCREEN. You're now ready to add the
details of a new warrant. In this case, you'll want to choose
the third option on the screen, Warrant Records. Please enter
your choice by typing '3'.
You are now looking at the WARRANT SCREEN. Notice the choices
available to you at the bottom of the screen. You can ADD,
SEARCH, seek HELP or EXIT back to the MASTER MENU SCREEN. Since
you want to add a warrant record, enter your choice by typing
'A'. Again, notice the consistency with which records are added
and changed throughout PRS.
PRS will respond by changing the screen name to WARRANT ADD
SCREEN, displaying a message at the bottom of the screen and
placing the screen cursor at LAST NAME. You may now enter the
details of a new warrant record.
Go ahead and enter a make-believe warrant record. Please use
'TEST' as the individual's last name. In addition, please enter
'O' in the STATUS field. We want to have at least 1 outstanding
warrant in the file when we print a report later.
Skip the fields (by pressing the RETURN key) that you're unfa-
miliar with. To return to a previous field, use the BACKSPACE
key. For a complete discussion of all screen fields, please refer
to Appendix C.
Once you've entered information in the last field, PRS will ask
"IS THE ABOVE CORRECT ? (Y/N)". If you enter 'Y' PRS will now
add the warrant record to the WARRANT master file. If you enter
'N' PRS will reposition the screen cursor at LAST NAME so that
you may correct your entry. Please enter 'Y'.
That's all there is to adding a new warrant record. For a
complete discussion about the other options available when using
Warrant Records, please refer to Section E Warrant Records.
45
<EFBFBD>ADD DETAILS ABOUT AN ARREST
After adding a new warrant, PRS will return you to the MASTER
MENU SCREEN. You're now ready to add the details about an
arrest. In this case, you'll want to choose the Arrest Records
option. Please enter your choice by typing '4'.
You are now looking at the ARREST SCREEN. Notice the choices
available to you at the bottom of the screen. You can ADD,
SEARCH, seek HELP or EXIT back to the MASTER MENU SCREEN. Since
you want to add an arrest record, enter your choice by typing
'A'.
PRS will respond by changing the screen name to ARREST ADD
SCREEN, displaying a message at the bottom of the screen and
placing the screen cursor at LAST NAME. You may now enter the
details of a new arrest record.
Go ahead and enter a make-believe arrest record. Please use
'TEST' as the individual's last name. Skip the fields (by
pressing the RETURN key) that you're unfamiliar with. To return
to a previous field, use the BACKSPACE key. For a complete dis-
cussion of all screen fields, please refer to Appendix C.
Once you've entered information in the last field, PRS will ask
"IS THE ABOVE CORRECT ? (Y/N)". If you enter 'Y' PRS will now
add the arrest record to the ARREST master file. If you enter
'N' PRS will reposition the screen cursor at LAST NAME so that
you may correct your entry. Please enter 'Y'.
For a complete discussion about the other options available when
using Arrest Records, please refer to Section E Arrest Records.
46
<EFBFBD>ADD DETAILS ABOUT A CRIMINAL RECORD
After adding an arrest record, PRS will return you to the MASTER
MENU SCREEN. You're now ready to add the details about a
criminal record. In this case, you'll want to choose the
Criminal Records option. Please enter your choice by typing '5'.
You are now looking at the CRIMINAL SCREEN. Notice the choices
available to you at the bottom of the screen. You can ADD,
SEARCH, seek HELP or EXIT back to the MASTER MENU SCREEN. Since
you want to add a criminal record, enter your choice by typing
'A'. By now you should be somewhat familiar with how records are
added and changed.
PRS will respond by changing the screen name to CRIMINAL ADD
SCREEN, displaying a message at the bottom of the screen and
placing the screen cursor at LAST NAME. You may now enter the de-
tails of a new criminal record.
Go ahead and enter a make-believe criminal record. Please use
'TEST' as the individual's last name. Skip the fields (by
pressing the RETURN key) that you're unfamiliar with. To return
to a previous field, use the BACKSPACE key. For a complete
discussion of all screen fields, please refer to Appendix C.
Once you've entered information in the last field, PRS will ask
"IS THE ABOVE CORRECT ? (Y/N)". If you enter 'Y' PRS will now
add the criminal record to the CRIMINAL master file. If you
enter 'N' PRS will reposition the screen cursor at LAST NAME so
that you may correct your entry. Please enter 'Y'.
For a complete discussion about the other options available when
using Criminal Records, please refer to Section E Criminal
Records.
47
<EFBFBD>PRINT A REPORT ABOUT OUTSTANDING WARRANTS
After successfully adding a criminal record, PRS will return you
to the MASTER MENU SCREEN. Let's complete the demonstration by
creating a report about outstanding warrants. To do so, you'll
need to have a printer attached to your computer, turned on and
loaded with paper.
We want to create a report so please choose the Reports option by
typing '6'. PRS will display the REPORT MENU SCREEN, listing the
reports you may request. We want to create an Outstanding War
rants report, so please enter '5'.
PRS now displays the OUTSTANDING WARRANTS REPORT SCREEN, advising
you to turn your printer on and to align your paper. You are
also advised that you can avoid creating the report by entering
the word 'ABORT'. Please press the RETURN key.
The Outstanding Warrants report should now be printing. If it
doesn't, check to see that your printer is working. When
finished, PRS will return you to the MASTER MENU SCREEN where you
can choose to experiment further or to EXIT from PRS.
After you've become comfortable with using the delete option
within each of the PRS functions, you may want to delete our
demonstration records of TEST so they do not appear in your
future reports.
48
<EFBFBD>APPENDIX B. MAKING A PERIODIC BACKUP OF YOUR MASTER FILES
Nothing lasts forever. To guard against the accidental loss of
your valuable data, you should develop a habit of making a per-
iodic backup of your master files.
BUT I ALREADY MADE A BACKUP OF THE ORIGINAL PRS DISKETTES !
True...and you needn't make another backup of the ORIGINALS. You
will, however, be constantly adding new information to your
master files (whether on a diskette or hard disk) which you can-
not afford to lose. Therefore, you need to make a periodic back-
up of your master files.
Please refer to your DOS manual for backup instructions. If you
need help, please call us.
HOW OFTEN TO BACKUP
-------------------
It's really up to you. Keep in mind that if your PRS MASTER FILES
that you use on a daily basis are damaged, you will lose only the
data since the last backup.
With this in mind, many of you will choose to perform backup
after entering a large amount of data, so as not to take the
chance of losing what's just been entered. Another approach is
to peform a periodic backup on a given schedule, such as once a
day at the end of the day, once a week, etc.
WHAT SHOULD BE BACKED-UP?
-------------------------
You should backup all files appended with .DBF and .NTX.
49
<EFBFBD>SPECIAL NOTE ABOUT LARGE MASTER FILES
-------------------------------------
For those of you with master files that are larger than can fit
on one floppy diskette, you'll have to use IBM's BACKUP command
to accomplish the above. If you have doubts as to how it works,
please call us.
One way to tell if your master files have grown too large for one
floppy diskette is to do the following:
1. List the directory of master files with the command...
DIR *.DBF
2. Sum the size of each file.
3. List the directory of indices with the command...
DIR *.NTX
4. Sum the size of each file and add to the earlier sum for
master files.
5. If the sum of master files and indices is approaching
360,000 you are at or near the limit for 1 floppy diskette.
50
<EFBFBD>APPENDIX C. DEFINITION OF SCREEN FIELDS
In this section we'll review all the fields you will encounter in
the Dispatch Records, Cross Reference, Warrant Records, Arrest
Records and Criminal Records functions.
Again a 'field' can be thought of as a single piece of informa-
tion. The definitions of most of these fields are self-evident.
Several have particular definitions that are important to the
proper use of PRS.
The fields will be presented by function, giving its name, size
(how long it can be), type (numeric only or any combination of
alphabetic and numeric characters) and definition. Whenever you
see the word 'optional' it means that you can choose whether to
use the field.
DISPATCH RECORDS SCREEN FIELDS
FIELD NAME SIZE TYPE DEFINITION
---------- ---- ---- ----------
LAST NAME 15 AN The last name of the individual
making the dispatch call. You must
enter a last name to create a
dispatch call. The name can be
entered in upper or lower case. PRS
will convert all names to upper case.
When searching for a particular
dispatch call, you can enter all or a
portion of the caller's name.
FIRST NAME 10 AN The first name of the individual
making the dispatch call. The name
can be entered in upper or lower
case. PRS will convert all names to
upper case. Optional.
LOG NO 7 AN If you use log numbers to record all
dispatch calls, you can enter your
own customized codes. Optional.
51
<EFBFBD>DATE 8 N The date the dispatch call was
received. MM/DD/YY. Optional, but
used for reporting purposes.
DAY 1 N Number designation of the day of the
week the dispatch call was received.
For example, Sunday = 1, Monday = 2,
etc. Optional.
REPORT BY 20 AN If a second individual is also making
the dispatch call, you can place
their name in this field. Optional.
SECT 5 AN If you break down your community into
sections, you can enter your custom-
ized section codes. Optional.
AREA 5 AN If you break down your community into
areas, you can enter your customized
area codes. Optional.
NATURE 25 AN A brief description of the dispatch
call. Optional.
LOCATION 25 AN Street address where the incident
took place. Optional.
COMPLAINT CODE 5 AN If your department uses codes to
describe the type of complaint
received, you can enter these codes
in this field. Optional, but used
for reporting purposes.
DISPOSITION 2 AN A code to describe the final dis-
position of the dispatch call.
Optional.
UNIT 1 3 AN The unit number of the first vehicle
dispatched to resolve the call.
Optional.
UNIT 2 3 AN The unit number of the second vehicle
dispatched to resolve the call.
Optional.
UNIT 3 3 AN The unit number of the third vehicle
dispatched to resolve the call.
Optional.
UNIT 4 3 AN The unit number of the fourth vehicle
dispatched to resolve the call.
Optional.
52
<EFBFBD>OFCR 1 3 AN The badge number or initials of the
first officer dispatched to resolve
the call. Optional.
OFCR 2 3 AN The badge number or initials of the
second officer dispatched to resolve
the call. Optional.
OFCR 3 3 AN The badge number or initials of the
third officer dispatched to resolve
the call. Optional.
OFCR 4 3 AN The badge number or initials of the
fourth officer dispatched to resolve
the call. Optional.
RECEIVED 5 N The time the dispatch call was
received. HR:MIN. Optional.
DISPATCHED 5 N The time officers were dispatched.
HR:MIN. Optional.
ARRIVED 5 N Time of arrival at scene of dispatch
call. HR:MIN. Optional.
CLEARED 5 N Time the dispatch call was resolved
or cleared. HR:MIN. Optional.
FIRE DPT 5 N Time that fire department was called.
HR:MIN. Optional.
HOSPITAL 5 N Time that a hospital was called.
HR:MIN. Optional.
TOW 5 N Time that a tow truck company was
called. HR:MIN. Optional.
COMPANY 10 AN Name of the tow truck company.
Optional.
OTHER 5 N Time that an individual was called
at the request of someone at the
scene of the dispatch call. HR:MIN.
Optional.
CONTACT 10 AN Name of that individual contacted.
Optional.
53
<EFBFBD>CROSS REFERENCE SCREEN FIELDS
FIELD NAME SIZE TYPE DEFINITION
---------- ---- ---- ----------
LAST NAME 15 AN The last name of the individual
being placed in the Cross Reference.
You must enter a last name to create
a cross reference record. The name
can be entered in upper or lower case.
PRS will convert all names to upper
case. When searching for a particular
individual, you can enter all or a
portion of the last name.
FIRST NAME 10 AN The first name of the individual.
The name can be entered in upper or
lower case. PRS will convert all
names to upper case. Optional.
AKA 40 AN If the individual has an alias, or
is known by another name, enter
the alias in this field. Optional.
DATE 8 N Date the cross reference record was
entered. MM/DD/YY. Optional.
ADDRESS 25 AN Individual's street address. Optional.
CITY 15 AN Individual's city. Optional.
STATE 2 AN Individual's state. Optional.
ZIP 5 N Individual's zip code. Optional.
PHONE 15 AN Individual's phone number. Optional.
HEIGHT 3 N Individual's height. Optional.
WEIGHT 3 N Individual's weight. Optional.
HAIR 4 AN Color of individual's hair. Optional.
EYES 4 AN Color of individual's eyes. Optional.
COMPLEXION 5 AN Individual's complexion type.
Optional.
SEX 1 AN Individual's sex type. Optional.
RACE 1 AN Individual's racial type. Optional.
DOB 8 N Date of birth. Optional. MM/DD/YY.
54
<EFBFBD>POB 15 AN Individual's place of birth.
Optional.
SCARS 10 AN Brief description of any major scars.
Optional.
FATHER 25 AN Father's name. Optional.
MOTHER 25 AN Mother's name. Optional.
MARITAL 1 AN Marital status. Optional.
SPOUSE 25 AN Spouses' name. Optional.
CHILDREN 2 N Number of children. Optional.
OCCUPATION 25 AN Individual's occupation. Optional.
EMPLOYER 25 AN Name of individual's employer.
Optional.
SSAN 11 N Individual's Social Security Number.
Optional.
LIC NO 28 N Individual's drivers license number.
Optional.
STATUS 1 AN Status of individual's drivers
license. Optional.
MEDICAL HISTORY 50 AN Brief description of the individual's
medical history. Optional.
MEDICINE 26 AN In case of emergency, the type of
medication the individual uses.
Optional.
CONTACT 30 AN Person to contact in a medical
emergency. Optional.
LTC 7 AN If the individual has a firearm, the
License To Carry number. Optional.
DATE 8 N The date LTC was issued. MM/DD/YY.
Optional.
EXP 8 N LTC expiration date. MM/DD/YY.
Optional.
FID 7 N Firearms Identification. Optional.
DATE 8 N The date FID was issued. MM/DD/YY.
Optional.
55
<EFBFBD>WARRANT SCREEN FIELDS
FIELD NAME SIZE TYPE DEFINITION
---------- ---- ---- ----------
LAST NAME 15 AN The last name of the individual
being placed in the Warrant File.
You must enter a last name to create
a warrant record. The name can be
entered in upper or lower case.
PRS will convert all names to upper
case. When searching for a particular
individual, you can enter all or a
portion of the last name.
FIRST NAME 10 AN The first name of the individual.
The name can be entered in upper or
lower case. PRS will convert all
names to upper case. Optional.
ADDRESS 25 AN Individual's street address.
Optional.
CITY 15 AN Individual's city. Optional.
STATE 2 AN Individual's state. Optional.
ZIP 5 N Individual's zip code. Optional.
STATUS 1 AN The current status of the warrant. If
you choose to use this field, you can
determine your own codes. Optional.
LOG NO 7 AN If you use log numbers to record all
warrants, you can enter your own
customized codes. Optional.
DATE 8 N Date warrant received. MM/DD/YY.
Optional.
WARRANT 10 AN The warrant number. Optional.
ISSUED BY 15 AN Name of the court issuing warrant.
Optional.
OFFENSE 30 AN Offense description. Optional.
ACTION 2 AN Your own customized code that
indicates what action has been
taken on the warrant. Optional.
ACTION DATE 8 N Date action was taken. MM/DD/YY.
Optional.
56
<EFBFBD>ARREST SCREEN FIELDS
FIELD NAME SIZE TYPE DEFINITION
---------- ---- ---- ----------
LAST NAME 15 AN The last name of the individual
being placed in the Arrest File.
You must enter a last name to create
an arrest record. The name can be
entered in upper or lower case.
PRS will convert all names to upper
case. When searching for a particular
individual, you can enter all or a
portion of the last name.
FIRST NAME 10 AN The first name of the individual.
The name can be entered in upper or
lower case. PRS will convert all
names to upper case. Optional.
LOG NO 7 AN If you use log numbers to record all
arrests, you can enter your own
customized codes. Optional.
DOB 8 N Individual's date of birth. MM/DD/YY.
Optional.
DATE 8 N Date of arrest. MM/DD/YY. Optional.
TIME 5 N Time of arrest. HR:MIN. Optional.
OFFENSE 30 AN Offense description. Optional.
CHAPTER 4 AN Criminal Code chapter. Optional.
SECTION 5 AN Criminal Code section. Optional.
OFFICER 3 AN The badge number or initials of the
arresting officer. Optional.
COURT DATE 8 N Original court date. MM/DD/YY.
Optional.
CONT DATE 8 N Most recent continuance date.
MM/DD/YY. Optional.
DOCKET 10 AN Docket number. Optional.
MAIL DATE 8 N Date the warrant was mailed.
MM/DD/YY. Optional.
WARRANT 10 AN Warrant number. Optional.
57
<EFBFBD>COMP CLASS 5 AN Customized code indicating the class
of complaint. Optional, but import-
ant to the creation of the Uniform
Crime Report.
SEX 1 AN Sex of the individual. Optional, but
important to the creation of the
Uniform Crime Report.
AGE 3 N Age of the individual. Optional, but
important to the creation of the
Uniform Crime Report.
58
<EFBFBD>CRIMINAL SCREEN FIELDS
FIELD NAME SIZE TYPE DEFINITION
---------- ---- ---- ----------
LAST NAME 15 AN The last name of the individual
being placed in the Criminal File.
You must enter a last name to create
a criminal record. The name can be
entered in upper or lower case.
PRS will convert all names to upper
case. When searching for a particular
individual, you can enter all or a
portion of the last name.
FIRST NAME 10 AN The first name of the individual.
The name can be entered in upper or
lower case. PRS will convert all
names to upper case. Optional.
DOB 8 N Individual's date of birth.
MM/DD/YY. Optional.
DATE 8 N Date placed in the criminal file.
MM/DD/YY. Optional.
OFFICER 3 AN The badge number or initials of the
arresting officer. Optional.
OFFENSE 30 AN Offense description. Optional.
PLEA 2 AN Customized code indicating the plea
entered by the individual. Optional.
DISP 20 AN Disposition of the case. Optional.
59
<EFBFBD>APPENDIX D. SAMPLE REPORTS
UNIFORM CRIME REPORT SAMPLE
UNIFORM CRIME REPORT
REPORT PERIOD 01/85
COMPLAINT CLASS SEX 10 15 20 25 30 35 40 45 50 55 60 65 70+
AA F 0 0 2 3 1 0 0 1 0 0 0 0 0
AA M 0 1 3 2 3 1 2 0 0 0 0 0 0
BA M 0 0 1 0 2 0 0 0 0 0 0 0 0
60
<EFBFBD>DISPATCH CALL ANALYSIS REPORT (BY SECTOR/AREA) SAMPLE
DISPATCH CALLS ANALYSIS REPORT
BY SECTOR/AREA
REPORT PERIOD 2/84
SECTOR/AREA LOG DATE DAY TIME COMPL NAME DISP
1/1 1112345 2/7/84 1 12:12 3 JOHNSON, HOWARD 1
1/2 1112435 2/9/84 3 13:21 1 SMITH, ALBERT 3
DISPATCH CALL ANALYSIS REPORT (BY COMPLAINT CODE) SAMPLE
DISPATCH CALLS ANALYSIS REPORT
BY COMPLAINT CODE
REPORT PERIOD 2/84
COMPL LOG DATE DAY TIME SECTOR/AREA NAME DISP
1 1112435 2/9/84 3 13:21 1/2 SMITH, ALBERT 3
3 1112345 2/7/84 1 12:12 1/1 JOHNSON, HOWARD 1
61
<EFBFBD>FIREARMS LICENSE REPORT (BY LICENSE TO CARRY #) SAMPLE
FIREARMS LICENSE REPORT
LTC NAME DOB ISSUED EXPIRES HT WT HAIR EYES
3254832 JOHNSON, HOWARD 12/7/32 7/6/84 7/6/85 66 160 BLK BLUE
3254821 BLAKE, WILLIAM 7/21/42 8/2/84 8/2/85 70 200 BRWN BRWN
3254891 PHILBRICK, GIB 8/27/34 8/9/84 8/9/85 74 210 BLND BLUE
FIREARMS LICENSE REPORT (BY FIREARMS IDENTIFICATION #) SAMPLE
FIREARMS LICENSE REPORT
FID NAME DOB ISSUED EXPIRES HT WT HAIR EYES
2314564 JOHNSON, HOWARD 12/7/32 7/6/84 7/6/85 66 160 BLCK BLUE
2316787 PHILBRICK, GIB 8/27/34 8/9/84 8/9/85 74 210 BLND BLUE
3012103 BLAKE, WILLIAM 7/21/42 8/2/84 8/2/85 70 200 BRWN BRWN
62
<EFBFBD>FIREARMS ALPHA REPORT SAMPLE
FIREARMS ALPHA REPORT
NAME DOB LICENSE ISSUED EXPIRES HT WT HAIR EYES
BLAKE, WILLIAM 7/21/42 3254821 8/2/84 8/2/85 70 200 BRWN BRWN
JOHNSON, HOWARD 12/7/32 3254832 7/6/84 7/6/85 66 160 BLCK BLUE
PHILBRICK, GIB 8/27/34 3254891 8/9/84 8/9/85 74 210 BLND BLUE
63
<EFBFBD>OUTSTANDING WARRANTS REPORT SAMPLE
OUTSTANDING WARRANTS REPORT
NAME DATE WARRANT ACTION ACTION DATE STATUS
HOWARD, JOHN 1/24/84 2317485362 22 3/15/84 2
BLACK, EDDIE 3/27/84 2317485392 13 6/10/84 1
LEACH, KIP 4/1/84 2317485421 11 6/21/84 2
64
<EFBFBD>E. SAMPLE SCREENS
The following screen will be displayed when you initially enter
PRS and is referred to as the MASTER MENU SCREEN:
MASTER MENU SCREEN
1. Dispatch Records
2. Cross Reference
3. Warrant Records
4. Arrest Records
5. Criminal Records
6. Reports
7. HELP
8. EXIT
PLEASE ENTER CHOICE
65
<EFBFBD>The following screen will be displayed when you choose the
Dispatch Records function on the MASTER MENU SCREEN:
DISPATCH SCREEN
LAST NAME FIRST LOG NO
DATE DAY REPORT BY SECT AREA
NATURE LOCATION
COMPLAINT CODE DISPOSITION
UNIT 1 UNIT 2 UNIT 3 UNIT 4
OFCR 1 OFCR 2 OFCR 3 OFCR 4
DISPATCH ACTIVITY
RECEIVED DISPATCHED ARRIVED CLEARED FIRE DPT
HOSPITAL TOW COMPANY OTHER CONTACT
PLEASE ENTER YOUR CHOICE (A)dd (S)earch (H)elp (E)xit
66
<EFBFBD>The following screen will be displayed when you choose the ADD
option on the DISPATCH SCREEN:
DISPATCH ADD SCREEN
LAST NAME FIRST LOG NO
DATE DAY REPORT BY SECT AREA
NATURE LOCATION
COMPLAINT CODE DISPOSITION
UNIT 1 UNIT 2 UNIT 3 UNIT 4
OFCR 1 OFCR 2 OFCR 3 OFCR 4
DISPATCH ACTIVITY
RECEIVED DISPATCHED ARRIVED CLEARED FIRE DPT
HOSPITAL TOW COMPANY OTHER CONTACT
ENTER THE INDIVIDUAL'S NAME OR PRESS THE RETURN KEY TO EXIT.
67
<EFBFBD>The following screen will be displayed when you choose the SEARCH
option on the DISPATCH SCREEN:
DISPATCH SEARCH SCREEN
LAST NAME FIRST LOG NO
DATE DAY REPORT BY SECT AREA
NATURE LOCATION
COMPLAINT CODE DISPOSITION
UNIT 1 UNIT 2 UNIT 3 UNIT 4
OFCR 1 OFCR 2 OFCR 3 OFCR 4
DISPATCH ACTIVITY
RECEIVED DISPATCHED ARRIVED CLEARED FIRE DPT
HOSPITAL TOW COMPANY OTHER CONTACT
ENTER ALL OR A PORTION OF INDIVIDUAL'S NAME OR PRESS THE RETURN
KEY TO EXIT.
68
<EFBFBD>The following screen will be displayed when your search for a
dispatch call (from the DISPATCH SEARCH SCREEN) is successful.
The screen will also contain details about the individual.
DISPATCH SEARCH SCREEN
LAST NAME FIRST LOG NO
DATE DAY REPORT BY SECT AREA
NATURE LOCATION
COMPLAINT CODE DISPOSITION
UNIT 1 UNIT 2 UNIT 3 UNIT 4
OFCR 1 OFCR 2 OFCR 3 OFCR 4
DISPATCH ACTIVITY
RECEIVED DISPATCHED ARRIVED CLEARED FIRE DPT
HOSPITAL TOW COMPANY OTHER CONTACT
ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit
69
<EFBFBD>The following screen will be displayed when your choose to CHANGE
the dispatch call displayed on the DISPATCH CHANGE SCREEN:
DISPATCH CHANGE SCREEN
LAST NAME FIRST LOG NO
DATE DAY REPORT BY SECT AREA
NATURE LOCATION
COMPLAINT CODE DISPOSITION
UNIT 1 UNIT 2 UNIT 3 UNIT 4
OFCR 1 OFCR 2 OFCR 3 OFCR 4
DISPATCH ACTIVITY
RECEIVED DISPATCHED ARRIVED CLEARED FIRE DPT
HOSPITAL TOW COMPANY OTHER CONTACT
PLEASE ENTER THE CHANGES.
70
<EFBFBD>The following screen will be displayed when you choose the Help
option from the DISPATCH SCREEN:
DISPATCH HELP SCREEN
PURPOSE
The DISPATCH SCREEN may be used to keep a record of your dispatch
calls. The details can be added as the dispatcher is taking the
call or later from a written record. As new information is
received, the record may be updated. The details of a dispatch
record are available by choosing to search for an individual by
last name.
FUNCTION
The DISPATCH SCREEN will allow you to ADD or SEARCH for the
dispatch record. When you choose to ADD a record, PRS will prompt
you for details about the call. At minimum, the individual's name
must be entered. When you choose to SEARCH for a dispatch call, PRS
will prompt you for the last name. If the search is unsuccessful,
that means a record cannot be found for that individual. Once the
search is successful, you will be given the option to CHANGE the
record, view the NEXT or PRIOR record, DELETE the record, print a
HARDCOPY of the record or EXIT to the MASTER MENU SCREEN.
PRESS ANY KEY TO CONTINUE
71
<EFBFBD>The following screen will be displayed when you choose the
Cross Reference function on the MASTER MENU SCREEN:
CROSS REFERENCE SCREEN
LAST NAME FIRST NAME DATE
AKA
ADDRESS CITY STATE ZIP
PHONE HEIGHT WEIGHT HAIR EYES SEX
COMPLEXION RACE DOB POB SCARS
FATHER MOTHER
MARITAL STATUS SPOUSE CHILDREN
EMPLOYER OCCUPATION
SSAN LIC NO STATUS
MEDICAL HISTORY
MEDICINE CONTACT
LTC DATE EXP FID DATE
PLEASE ENTER YOUR CHOICE (A)dd (S)earch (H)elp (E)xit
72
<EFBFBD>The following screen will be displayed when you choose the ADD
option on the CROSS REFERENCE SCREEN:
CROSS REFERENCE ADD SCREEN
LAST NAME FIRST NAME DATE
AKA
ADDRESS CITY STATE ZIP
PHONE HEIGHT WEIGHT HAIR EYES SEX
COMPLEXION RACE DOB POB SCARS
FATHER MOTHER
MARITAL STATUS SPOUSE CHILDREN
EMPLOYER OCCUPATION
SSAN LIC NO STATUS
MEDICAL HISTORY
MEDICINE CONTACT
LTC DATE EXP FID DATE
ENTER THE INDIVIDUAL'S NAME OR PRESS THE RETURN KEY TO EXIT.
73
<EFBFBD>The following screen will be displayed when you choose the SEARCH
option on the CROSS REFERENCE SCREEN:
CROSS REFERENCE SEARCH SCREEN
LAST NAME FIRST NAME DATE
AKA
ADDRESS CITY STATE ZIP
PHONE HEIGHT WEIGHT HAIR EYES SEX
COMPLEXION RACE DOB POB SCARS
FATHER MOTHER
MARITAL STATUS SPOUSE CHILDREN
EMPLOYER OCCUPATION
SSAN LIC NO STATUS
MEDICAL HISTORY
MEDICINE CONTACT
LTC DATE EXP FID DATE
ENTER ALL OR A PORTION OF INDIVIDUAL'S NAME OR PRESS THE RETURN
KEY TO EXIT.
74
<EFBFBD>The following screen will be displayed when your search for an
individual (from the CROSS REFERENCE SEARCH SCREEN) is success-
ful. The screen will also contain details about the individual.
CROSS REFERENCE SEARCH SCREEN
LAST NAME FIRST NAME DATE
AKA
ADDRESS CITY STATE ZIP
PHONE HEIGHT WEIGHT HAIR EYES SEX
COMPLEXION RACE DOB POB SCARS
FATHER MOTHER
MARITAL STATUS SPOUSE CHILDREN
EMPLOYER OCCUPATION
SSAN LIC NO STATUS
MEDICAL HISTORY
MEDICINE CONTACT
LTC DATE EXP FID DATE
ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit
75
<EFBFBD>The following screen will be displayed when you choose to CHANGE
the cross reference record displayed on the CROSS REFERENCE
CHANGE SCREEN:
CROSS REFERENCE CHANGE SCREEN
LAST NAME FIRST NAME DATE
AKA
ADDRESS CITY STATE ZIP
PHONE HEIGHT WEIGHT HAIR EYES SEX
COMPLEXION RACE DOB POB SCARS
FATHER MOTHER
MARITAL STATUS SPOUSE CHILDREN
EMPLOYER OCCUPATION
SSAN LIC NO STATUS
MEDICAL HISTORY
MEDICINE CONTACT
LTC DATE EXP FID DATE
PLEASE ENTER THE CHANGES.
76
<EFBFBD>The following screen will be displayed when you choose the Help
option from the CROSS REFERENCE SCREEN:
CROSS REFERENCE HELP SCREEN
PURPOSE
The CROSS REFERENCE SCREEN may be used to keep a record of local
residents. Generally, records are kept when a resident calls with
a complaint, has a medical problem or has registered firearms. As
new information is received, you will be able to update the
record. The details of a cross reference record are available by
choosing to search for an individual by last name.
FUNCTION
The CROSS REFERENCE SCREEN will allow you to ADD or SEARCH for the
record of a local resident. When you choose to ADD a record, PRS
will prompt you for details about the resident. At minimum, the
individual's name must be entered. When you choose to SEARCH for a
resident, PRS will prompt you for the last name. If the search is
unsuccessful, that means a record cannot be found for that
individual. Once the search is successful, you will be given the
option to CHANGE the record, view the NEXT or PRIOR record, print
a HARDCOPY of the record, DELETE the record or EXIT to the MASTER
MENU SCREEN.
PRESS ANY KEY TO CONTINUE
77
<EFBFBD>The following screen will be displayed when you choose the
Warrant Records function on the MASTER MENU SCREEN:
WARRANT SCREEN
LAST NAME FIRST LOG NO
ADDRESS
CITY STATE ZIP STATUS
DATE WARRANT NO ISSUED BY
OFFENSE ACTION ACTION DATE
PLEASE ENTER YOUR CHOICE (A)dd (S)earch (H)elp (E)xit
78
<EFBFBD>The following screen will be displayed when you choose the ADD
option on the WARRANT SCREEN:
WARRANT ADD SCREEN
LAST NAME FIRST LOG NO
ADDRESS
CITY STATE ZIP STATUS
DATE WARRANT NO ISSUED BY
OFFENSE ACTION ACTION DATE
ENTER THE INDIVIDUAL'S LAST NAME OR PRESS THE RETURN KEY TO EXIT.
79
<EFBFBD>The following screen will be displayed when you choose the SEARCH
option on the WARRANT SCREEN:
WARRANT SEARCH SCREEN
LAST NAME FIRST LOG NO
ADDRESS
CITY STATE ZIP STATUS
DATE WARRANT NO ISSUED BY
OFFENSE ACTION ACTION DATE
ENTER ALL OR A PORTION OF INDIVIDUAL'S NAME OR PRESS THE RETURN
KEY TO EXIT.
80
<EFBFBD>The following screen will be displayed when your search for an
individual (from the WARRANT SEARCH SCREEN) is successful. The
screen will also contain details about the individual.
WARRANT SEARCH SCREEN
LAST NAME FIRST LOG NO
ADDRESS
CITY STATE ZIP STATUS
DATE WARRANT NO ISSUED BY
OFFENSE ACTION ACTION DATE
ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit
81
<EFBFBD>The following screen will be displayed when you choose to CHANGE
the warrant record displayed on the WARRANT CHANGE SCREEN:
WARRANT CHANGE SCREEN
LAST NAME FIRST LOG NO
ADDRESS
CITY STATE ZIP STATUS
DATE WARRANT NO ISSUED BY
OFFENSE ACTION ACTION DATE
PLEASE ENTER THE CHANGES.
82
<EFBFBD>The following screen will be displayed when you choose the Help
option from the WARRANT SCREEN:
WARRANT HELP SCREEN
PURPOSE
The WARRANT SCREEN may be used to keep a record of outstanding
warrants. When you receive a warrant, you will want to add a
new record. As new details are received, you will be able to
update the record. The details of a warrant are available by
choosing to search for an individual by last name.
FUNCTION
The WARRANT SCREEN will allow you to ADD or SEARCH for a warrant.
When you choose to ADD a warrant record, PRS will prompt you for
details of the warrant. At minimum, the individual's name must
be entered. When you choose to SEARCH for a warrant record, PRS
will prompt you for the last name. If the search is unsuccess-
ful, that means no warrant can be found for that individual.
Once the search is successful, you will be given the option to
CHANGE the record, view the NEXT or PRIOR record, DELETE the
record, print a HARDCOPY of the record or EXIT to the MASTER
MENU SCREEN.
PRESS ANY KEY TO CONTINUE
83
<EFBFBD>The following screen will be displayed when you choose the
Arrest Records function on the MASTER MENU SCREEN:
ARREST SCREEN
LAST NAME FIRST LOG NO
DOB AGE SEX OFFICER
ARREST DATE TIME COMPLAINT CLASS
OFFENSE CHAPTER SECTION
COURT DATE CONT DATE DOCKET NO
MAIL DATE WARRANT NO
PLEASE ENTER YOUR CHOICE (A)dd (S)earch (H)elp (E)xit
84
<EFBFBD>The following screen will be displayed when you choose the ADD
option on the ARREST SCREEN:
ARREST ADD SCREEN
LAST NAME FIRST LOG NO
DOB AGE SEX OFFICER
ARREST DATE TIME COMPLAINT CLASS
OFFENSE CHAPTER SECTION
COURT DATE CONT DATE DOCKET NO
MAIL DATE WARRANT NO
ENTER THE INDIVIDUAL'S NAME OR PRESS THE RETURN KEY TO EXIT.
85
<EFBFBD>The following screen will be displayed when you choose the SEARCH
option on the ARREST SCREEN:
ARREST SEARCH SCREEN
LAST NAME FIRST LOG NO
DOB AGE SEX OFFICER
ARREST DATE TIME COMPLAINT CLASS
OFFENSE CHAPTER SECTION
COURT DATE CONT DATE DOCKET NO
MAIL DATE WARRANT NO
ENTER ALL OR A PORTION OF THE INDIVIDUAL'S NAME OR PRESS THE
RETURN KEY TO EXIT.
86
<EFBFBD>The following screen will be displayed when your search for an
individual (from the ARREST SEARCH SCREEN) is successful. The
screen will also contain details about the individual.
ARREST SEARCH SCREEN
LAST NAME FIRST LOG NO
DOB AGE SEX OFFICER
ARREST DATE TIME COMPLAINT CLASS
OFFENSE CHAPTER SECTION
COURT DATE CONT DATE DOCKET NO
MAIL DATE WARRANT NO
ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit
87
<EFBFBD>The following screen will be displayed when you choose to CHANGE
the arrest record displayed on the ARREST CHANGE SCREEN:
ARREST CHANGE SCREEN
LAST NAME FIRST LOG NO
DOB AGE SEX OFFICER
ARREST DATE TIME COMPLAINT CLASS
OFFENSE CHAPTER SECTION
COURT DATE CONT DATE DOCKET NO
MAIL DATE WARRANT NO
PLEASE ENTER THE CHANGES.
88
<EFBFBD>The following screen will be displayed when you choose the Help
option from the ARREST SCREEN:
ARREST HELP SCREEN
PURPOSE
The ARREST SCREEN may be used to keep a record of past arrests.
When you receive a written arrest record, you will want to add
the details to PRS. As new information is received, you will
be able to update the record. The details of an arrest are
available by choosing to search for an individual by last name.
FUNCTION
The ARREST SCREEN will allow you to ADD or SEARCH for an arrest.
When you choose to ADD an arrest record, PRS will prompt you for
details of the arrest. At minimum, the individual's name must
be entered. When you choose to SEARCH for an arrest record,
PRS will prompt you for the last name. If the search is unsuc-
cessful, that means no arrest record can be found for that
individual. Once the search is successful, you will be given the
option to CHANGE the record, view the NEXT or PRIOR record, print
a HARDCOPY of the record, DELETE the record or EXIT to the MASTER
MENU SCREEN.
PRESS ANY KEY TO CONTINUE
89
<EFBFBD>The following screen will be displayed when you choose the
Criminal Records function on the MASTER MENU SCREEN:
CRIMINAL SCREEN
LAST NAME FIRST NAME
DOB OFFICER OFFENSE
DATE PLEA DISPOSITION
PLEASE ENTER YOUR CHOICE (A)dd (S)earch (H)elp (E)xit
90
<EFBFBD>The following screen will be displayed when you choose the ADD
option on the CRIMINAL SCREEN:
CRIMINAL ADD SCREEN
LAST NAME FIRST NAME
DOB OFFICER OFFENSE
DATE PLEA DISPOSITION
ENTER THE INDIVIDUAL'S NAME OR PRESS THE RETURN KEY TO EXIT.
91
<EFBFBD>The following screen will be displayed when you choose the SEARCH
option on the CRIMINAL SCREEN:
CRIMINAL SEARCH SCREEN
LAST NAME FIRST NAME
DOB OFFICER OFFENSE
DATE PLEA DISPOSITION
ENTER ALL OR A PORTION OF THE NAME OR PRESS THE RETURN KEY
TO EXIT.
92
<EFBFBD>The following screen will be displayed when your search for an
individual (from the CRIMINAL SEARCH SCREEN) is successful. The
screen will also contain details about the individual.
CRIMINAL SEARCH SCREEN
LAST NAME FIRST NAME
DOB OFFICER OFFENSE
DATE PLEA DISPOSITION
ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit
93
<EFBFBD>The following screen will be displayed when you choose to CHANGE
the criminal record displayed on the CRIMINAL SEARCH SCREEN:
CRIMINAL CHANGE SCREEN
LAST NAME FIRST NAME
DOB OFFICER OFFENSE
DATE PLEA DISPOSITION
PLEASE ENTER THE CHANGES.
94
<EFBFBD>The following screen will be displayed when you choose the Help
option from the CRIMINAL SCREEN:
CRIMINAL HELP SCREEN
PURPOSE
The CRIMINAL SCREEN may be used to keep a record of criminal
records. When you receive a written criminal record, you will
want to add the details to PRS. As new information is received,
you will be able to update the record. The details of a criminal
record are available by choosing to search for an individual by
last name.
FUNCTION
The CRIMINAL SCREEN will allow you to ADD or SEARCH for a
criminal record. When you choose to ADD a record, PRS will
prompt you for details of the criminal record. At minimum, the
individual's name must be entered. When you choose to SEARCH
for a criminal record, PRS will prompt you for the last name.
If the search is unsuccessful, that means no criminal record
can be found for that individual. Once the search is successful,
you will be given the option to CHANGE the record, view the NEXT
or PRIOR record, print a HARDCOPY of the record, DELETE the
record or EXIT to the MASTER MENU SCREEN.
PRESS ANY KEY TO CONTINUE
95
<EFBFBD>The following screen will be displayed when you choose the
Reports function on the MASTER MENU SCREEN:
REPORT MENU SCREEN
1. Uniform Crime Report
2. Dispatch Call Analysis
3. Firearms License Report
4. Firearms Alpha Report
5. Outstanding Warrants
6. REPORT DESCRIPTIONS
7. EXIT
PLEASE ENTER CHOICE
96
<EFBFBD>The following screen will be displayed when you choose the
Uniform Crime Report option on the REPORT MENU SCREEN:
UNIFORM CRIME REPORT SCREEN
PLEASE ENTER THE MONTH AND YEAR THAT THE REPORT SHOULD COVER OR
PRESS RETURN TO EXIT.
(After entering the month and year...)
PLEASE STAND BY WHILE THE ARREST FILE IS SORTED...
(After the ARREST file is sorted...)
THANKS FOR WAITING. THE ARREST FILE HAS BEEN SORTED AND THE
UNIFORM CRIME REPORT CAN NOW BE PRINTED. PLEASE TURN YOUR
PRINTER ON AND MAKE SURE YOUR PAPER IS ALIGNED. IF YOU DECIDE
NOT TO PRINT THE REPORT, ENTER 'ABORT'. OTHERWISE, PRESS THE
RETURN KEY.
97
<EFBFBD>The following screen will be displayed when you choose the
Dispatch Call Analysis option on the REPORT MENU SCREEN:
DISPATCH CALLS ANALYSIS SCREEN
PLEASE ENTER THE MONTH AND YEAR THAT THE REPORT SHOULD COVER OR
PRESS RETURN TO EXIT.
(After entering the month and year...)
WOULD YOU LIKE THE REPORT BY (C)OMPLAINT CODE OR (S)ECTOR/AREA ?
(After making your choice...)
PLEASE STAND BY WHILE THE DISPATCH FILE IS SORTED...
(After the DISPATCH file is sorted...)
THANKS FOR WAITING. THE DISPATCH FILE HAS BEEN SORTED AND THE
DISPATCH CALLS ANALYSIS REPORT CAN NOW BE PRINTED. PLEASE TURN
YOUR PRINTER ON AND MAKE SURE YOUR PAPER IS ALIGNED. IF YOU
DECIDE NOT TO PRINT THE REPORT, ENTER 'ABORT'. OTHERWISE, PRESS
THE RETURN KEY.
98
<EFBFBD>The following screen will be displayed when you choose the
Firearms License Report option on the REPORT MENU SCREEN:
FIREARMS LICENSE REPORT SCREEN
WOULD YOU LIKE THE REPORT SORTED BY (L)ICENSE TO CARRY OR
(F)IREARMS IDENTIFICATION ?
(After making your choice...)
PLEASE STAND BY WHILE THE CROSS REFERENCE FILE IS SORTED...
(After the CROSS REFERENCE file is sorted...)
THANKS FOR WAITING. THE CROSS REFERENCE FILE HAS BEEN SORTED AND
THE FIREARMS REPORT CAN NOW BE PRINTED. PLEASE TURN YOUR PRINTER
ON AND MAKE SURE YOUR PAPER IS ALIGNED. IF YOU DECIDE NOT TO
PRINT THE REPORT, ENTER 'ABORT'. OTHERWISE, PRESS THE RETURN KEY.
99
<EFBFBD>The following screen will be displayed when you choose the
Firearms Alpha Report option on the REPORT MENU SCREEN:
FIREARMS ALPHA REPORT SCREEN
THE FIREARMS ALPHA REPORT CAN NOW BE PRINTED. PLEASE TURN YOUR
PRINTER ON AND MAKE SURE YOUR PAPER IS ALIGNED. IF YOU DECIDE
NOT TO PRINT THE REPORT, ENTER 'ABORT'. OTHERWISE, PRESS THE
RETURN KEY.
100
<EFBFBD>The following screen will be displayed when you choose the
Outstanding Warrants option on the REPORT MENU SCREEN:
OUTSTANDING WARRANTS REPORT SCREEN
THE OUTSTANDING WARRANTS REPORT CAN NOW BE PRINTED. PLEASE TURN
YOUR PRINTER ON AND ALIGN THE PAPER. IF YOU DECIDE NOT TO PRINT
THE REPORT, ENTER 'ABORT'. OTHERWISE, PRESS THE RETURN KEY.
101
<EFBFBD>The following screen will be displayed when you choose the
REPORT DESCRIPTIONS option on the REPORT MENU SCREEN:
REPORT DESCRIPTIONS SCREEN
The following reports may be chosen from the REPORT MENU:
UNIFORM CRIME REPORT - Prints a summary of crime activities for a
particular month. The details are separated by complaint
class, the sex and age of the individual.
DISPATCH CALL ANALYSIS - Prints details of all dispatch calls for
a particular month. The details can be displayed in order
by complaint code or by sector/area.
FIREARMS LICENSE REPORT - Prints details of all firearms records
in order by a License To Carry # or by an FID #.
FIREARMS ALPHA REPORT - Prints details of all firearms records in
order by registered owner name.
OUTSTANDING WARRANTS - Prints details of all warrants that have a
status of (O)utstanding.
PRESS ANY KEY TO CONTINUE
102
<EFBFBD>The following screen will be displayed when you choose the HELP
option on the MASTER MENU SCREEN:
MASTER MENU HELP SCREEN
Welcome to your new computerized Police Records System, or 'PRS'
for short. PRS provides 6 basic functions which you may find
helpful on a day-to-day basis. Briefly, these functions are:
- DISPATCH RECORDS where you'll be able to add, view or update
details of dispatched calls.
- CROSS REFERENCE where the details of local residents are kept.
- WARRANT RECORDS where details of outstanding warrants are kept.
- ARREST RECORDS where details of prior arrests are kept.
- CRIMINAL RECORDS where details of prior criminal records are kept.
- REPORTS where you'll be able to ask for and receive reports.
The MASTER MENU SCREEN is your directory to all of the functions
available within PRS. You'll notice that each function is pre-
sented to you with a preceeding number. So, for example, if you
want to add a dispatch record or just look at one, you can simply
enter a '1'. PRS will immediately present a new screen for
adding or finding the dispatch record.
PRESS ANY KEY TO CONTINUE
103
<EFBFBD>F. PRS USER GROUP
When you become a member of the PRS User Group, you will receive:
- free telephone support.
- Free consultation time to discuss modifications to PRS that
you may require. We will then provide a cost estimate and
you can decide whether you want us to do the modifications.
- Future notices of upgrades.
- Upgraded PRS 1.2 with the following, additional features:
- Quick Locator
- Field Interviews
- Protection From Abuse Orders
- Traffic Accidents
- Parking & Traffic Citations
- Lost/Stolen Property
- Many additional reports...
Please complete the following registration form, enclose a check
for $75 and mail to:
MICROSERVICES
P.O. Box 40
BROOKSVILLE, ME 04617
DEPARTMENT NAME:
CONTACT PERSON:
ADDRESS:
CITY: STATE: ZIP:
PHONE:
DO YOU NEED THE....HARD DISK VERSION: FLOPPY DISK VERSION:
WOULD YOU LIKE INFORMATION ABOUT OUR $25 FLEET MANAGEMENT SYSTEM?
104

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