150 lines
7.5 KiB
Groff
150 lines
7.5 KiB
Groff
From: sjackson@tic.com (Steve Jackson)
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To: eff-abod@tic.com
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Subject: Draft minutes for last night's meeting
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MINUTES OF AUSTIN EFF DIRECTORS' MEETING - May 12, 1992
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Prepared by Steve Jackson.
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Board members present: John Quarterman, Matt Lawrence, Steve
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Jackson, Ed Cavazos. Observing: Bruce Sterling, Susan Cisco, Dick
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Anderson, Dave Smith. In phone contact for part of the meeting:
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Smoot Carl-Mitchell.
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The minutes of the last meeting were approved. It was noted that
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minutes or a report need to be produced for the May 3 general meeting.
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Discussion of General Meeting
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Overall, there was consensus that the facilities were
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excellent, and that the meeting went off as well as possible given
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the relatively short notice. Most of the attendees came because
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they saw notices on Internet. We had very few students, very few
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Austin-area BBSers. Almost nobody came because of notices in print
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media. Nobody at all said that they came because of notices in
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broadcast media, and indeed we are not certain that any of the
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broadcast media ran the PSAs which we sent. A few people did show
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up because they saw the TV show which the Houston group put on the
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day before.
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Room for improvement: It would have been good had we had a
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more elaborate program, possibily with visual aids. The TTI site
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could have supplied audiovisual equipment on request.
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Committees Named
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Incorporation Committee - Steve Jackson, Ed Cavazos, Frank
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Kurzawa.
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Police Liaison Committee - Bruce Sterling, Dick Anderson
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and, subject to his acceptance, Smoot Carl-Mitchell.
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BBS Study Committee: Dave Smith, Matt Lawrence and, subject
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to his acceptance, Loyd Blankenship. Dave reports that the Robot
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Study Group would like to donate a Unix box to Austin EFF.
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SPA Committee - Dave Smith, Bruce Sterling. Look into the
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current rumors that the SPA is going house-to-house on the UT campus.
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Program Committee - There were no takers for a general
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Program Committee, so ad-hoc committees are geing set up for each
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upcoming meeting. See below under Local Activities.
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Local Activities since the last meeting
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We held our first general members' meeting May 3, as
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described above.
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SJ went to a small SF convention in Jackson, MS, passed out
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literature, and answered questions.
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Local Activities, upcoming or proposed
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We will start by holding one event a month; if this pace is
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too fast, we will cut back. We will alternate informal Cyberdog
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get-togethers (eat, talk, watch computer videos) with more formal
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sit-down meetings with actual programs.
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June: A Cyberdog. SJ will look for a site with a big TV
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screen and somewhere to cook and eat hot dogs. Bruce will supply
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videos. Susan will help publicize this and other meetings.
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July: A sit-down meeting, to be held the third week in
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July. Ed Cavazos will organize it. Program will be a panel on sysop
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issues. Dick Anderson will help.
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August: A Cyberdog. Volunteers still needed to run it.
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September: JSQ will organize a sit-down meeting on NREN.
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October: A cyberdog. Volunteers still needed to run it.
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November: A sit-down meeting. Bruce Sterling will speak on
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"The Hacker Crackdown." Volunteers still needed to run it.
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Membership Outreach and Communication
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The board thanked Monica Stephens for creating the
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beautiful graphics on the new membership form.
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SJ will post an ASCII version of the membership form to
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eff-a.
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Bruce will write an introductory letter to go into the
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membership packet.
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JSQ will immediately start sending out membership packets
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to those who inquire. For now, the packet will include the Austin
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membership form and a copy of EFFector. JSQ is not volunteering to
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do this forever - this is a one-shot.
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Agreed that we should have a newsgroup; that it should be
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moderated; that the preferred name is austin.eff. We'll discuss
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this again next meeting.
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Matt will input the mailing list. He will work with TIC to
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keep it on aahsa. Matt will get existing mailing list info from SJ
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and Earl Cooley.
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The privacy policy will be noted at the beginning of the
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list document. Board members will have access to the list. Privacy
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flags will be set in all copies of the list to remind users of the
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privacy policy.
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Financial Issues
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We now have money, though we cannot touch it yet. We have
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to incorporate first, and then open a checking account. At the
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general meeting, we had 13 member signups at the regular rate, and
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4 at the student rate, for a total of $150. We also had one signup
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for National; that money will be forwarded to Cambridge.
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We sold 24 shirts at $10.80, and had one 20-cent "keep the
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change" donation.
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At the board meeting, we had 5 more member signups at the
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$10 rate.
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That means that when we have a checking account, $499.40
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will be deposited. $130, in round figures, will go to Cambridge
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immediately.
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SJ reported that we must proceed in the following order:
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Finalize the charter and bylaws. Get an attorney to check them.
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Incorporate as a nonprofit organization. Get a checking account.
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Cash the checks.
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Incorporation and Bylaws
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Amendments to the last version of the charter and bylaws
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were discussed. It was agreed that dissolution provisions were
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necessary, proxies were not desirable, and non-Board members could
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be officers.
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Memberships will run from the date of joining to the end of
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the same month in the following year.
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Checks will require the signatures of any two of the four
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corporate officers.
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We have a volunteer, Joan Stuller, to set up our books.
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However, her CPA license is from California. We will need a Texas
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CPA eventually. In the meantime, we are following her advice on
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financial matters. Matt will try to find his old CPA to see if she
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is interested in helping us.
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Dick Anderson says that Frank Kurzawa is willing to be our
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attorney. SJ will contact him tomorrow morning.
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Ed Cavazos will rework the bylaws and charter and send them
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to SJ, who will discuss them with Frank Kurzawa. When the material
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seems ready, it will be posted to eff-abod. All directors will have
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3 days for asynchronous voting on the final proposal. As soon as it
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passes, incorporation can proceed.
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Officers and Directors
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We will not name any new directors until after incorporation.
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Founding officers will be: President, John Quarterman;
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Vice-President, Jon Lebkowsky; Secretary, Steve Jackson; Treasurer,
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Smoot Carl-Mitchell.
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Board members will discuss nominations for the "advisory
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board" on eff-abod. Anyone with a suggestion for the advisory board
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should send a note to eff-abod@tic.com.
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Cybertex
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Ed presented a brief report. April 23-25 appears to be the
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preferred date. Meetings are being held regularly.
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Other Things
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John will find a flag shop that can correct thee e-mail
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address on our flag. SJ will give him the flag.
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We should perhaps change the name of eff-abod, because it's
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too easy to confuse with eff-a.
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JSQ will schedule net training sessions for Board members
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starting in early June.
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We need more outreach to BBSs - sysops who become
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interested in the EFF will serve as proxies to their users.
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Next Meeting
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The agenda for the next meeting will definitely include
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Dick Anderson's ideas for education, ACTV, Dick Cutler's
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"Interactive University," the SPA in Austin, and more on meeting
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plans and membership packets.
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Adjourned at 11:15 pm.
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