258 lines
12 KiB
Plaintext
258 lines
12 KiB
Plaintext
BYLAWS
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DENVER AREA WICCAN NETWORK
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I. BOARD OF DIRECTORS
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A. The Board of Directors (hereinafter referred to as the Board)
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shall be selected by the Steering Committee from among the
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active members of DAWN such that:
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1. Each coven shall have no more than one member on the
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Board; if there are fewer than 5 member covens, then there
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may be a second Director from any coven;
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2. There shall be at least one member of the Board who is a
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member of a coven; and
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3. There shall be at least one member on the Board from among
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the DAWN members who are not members of any coven.
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B. The Board shall have no fewer than 4 members and no more than
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13 members. It shall determine its own size within those
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limits.
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C. The Board may appoint members of DAWN to fill vacancies on the
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Board. Persons so appointed shall serve only until the next
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regular election.
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D. Each elected Director (member of the Board) holds a two year
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term, except that, when the size of the board is increased,
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half of the new positions shall initially be for one year only.
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Any person serving one elected term may not be reelected as a
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Director until they have been retired from the Board for one
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year.
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E. Each seated Director may designate an Alternate to speak and
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vote in their stead when they are absent from Board meetings.
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The identity of this Alternate shall be recorded in the Minutes
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of the Board, and no other person may serve this function until
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the Director changes the designation and the change is on
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record. Being named Alternate to a Director does not
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automatically name them Alternate to any offices that director
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may hold; however, they may so serve at the discretion of the
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Chair.
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F. The Board shall elect Officers from among the Directors for the
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positions of Chair, Vice-Chair, Secretary, and Treasurer. This
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shall be done after each new election, and no later than the
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next regular meeting of the Board.
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G. A quorum of the Board shall consist of 70 percent of the
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Directors, either present or represented by their Alternate.
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H. The Secretary may appoint, from the general membership of DAWN,
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with the approval of the Board, persons to fill any or all of
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the following offices:
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a. Recording Secretary,
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b. Membership Secretary, and
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c. Corresponding Secretary.
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These officers serve at the will of the Board and report
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directly to the Secretary.
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1
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I. The Board shall meet regularly, at least four times per year,
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at a time and place to be fixed by the Board. Additionally, The
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Chair or any two Directors may call a Board meeting upon giving
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at least 7 days notice to all Directors by U.S. Mail, or upon
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at least 2 days notice given by telegram. Said notice will be
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deemed delivered when deposited in the U.S. Mail with the last
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known address of the Director and proper postage thereon
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prepaid, or when the given to the telegram company. Any
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Director may waive notice of any meeting. The attendance of a
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Director at any meeting shall constitute a waiver of notice,
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except when the Director attends the meeting for the express
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purpose of objecting to the transaction of business because the
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meeting has not been lawfully called or convened. The notice
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of meeting need only contain the date, time, and place of the
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meeting.
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J. The Board may make rules to govern the conduct of its own
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meetings.
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K. All Board Meetings are open to the membership of DAWN.
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Accordingly, any Director is required to furnish information
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regarding dates, times, and places of upcoming Board meetings
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to any DAWN member upon request.
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II. STEERING COMMITTEE
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A. The Steering Committee shall be composed of the Directors, one
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representative from each member coven and proportional
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representation for such DAWN members as do not belong to any
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member coven (hereinafter referred to as Solitaries). The
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method of choosing a coven representative is left to the
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discretion of the individual coven. A method for choosing
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representation for Solitaries will be determined by said
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Solitaries, subject to approval by the Board. There shall be
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at least one (1) representative of the Solitaries, who is not a
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Director, on the Steering Committee.
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B. Steering Committee members must commit to serve for at least
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six (6) months. They may serve as long as their constituents
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wish them to serve.
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C. The Steering Committee shall elect a Speaker, Deputy Speaker,
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and Clerk of the Committee from among its members.
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D. A quorum of the Steering Committee for the purpose of amending
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the Bylaws or Constitution shall be two-thirds (2/3) of the
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committee. A quorum for other business shall be a majority of
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the Committee.
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E. Steering Committee members will not have alternates.
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F. The Steering Committee may make rules to govern the conduct of
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its own meetings.
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G. Decisions made by the Steering Committee shall be referred to
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the Board for action, except as otherwise provided for in these
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Bylaws.
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H. Any recommendation that dues be levied or changed must receive
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at least two-thirds (2/3) of the votes cast by the Steering
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Committee, ten (10) days notice having been given that dues
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will be discussed.
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2
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I. The Steering Committee shall meet regularly at a time and place
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to be fixed by the Committee. Additionally, the Board may call
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Steering Committee meetings with 15 days notice should such
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meetings be necessary.
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III. OFFICERS
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A. Chair - duties shall include:
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1. Presiding over meetings of the Board.
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2. Presiding over meetings of the general membership of DAWN.
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3. Preparing an agenda for Board meetings.
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4. Preparing an agenda for meetings of the general membership
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of DAWN.
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B. Vice-Chair - shall perform the duties of the Chair when the
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Chair is absent or incapacitated.
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C. Secretary - is responsible to the Board for the duties of the
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following Secretaries. These individuals are directly
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responsible to the Secretary. If any of these positions is not
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filled, those duties revert to the Secretary.
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1. Recording Secretary - is responsible for maintaining
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accurate and current minutes of all meetings of the Board.
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The Recording Secretary is also responsible for
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maintaining accurate and current minutes of all business
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related meetings of the general membership of DAWN. All
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such minutes are to be made available, upon reasonable
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notice, to all members of the body so recorded, and are to
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be presented at the next meeting of the Board for
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approval.
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2. Corresponding Secretary - is responsible for handling all
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correspondence. In addition, the Corresponding Secretary
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also performs the duties of the Membership Secretary if
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there is no one serving in that capacity.
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3. Membership Secretary - is responsible for maintaining an
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accurate and current list of members of DAWN and providing
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an appropriate set of address labels to the Corresponding
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Secretary for each planned mailing to the Steering
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Committee or members of DAWN. The Membership Secretary
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may NOT release the addresses, phone numbers, or full
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names of any member, except as noted in this paragraph, to
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any person, without specific permission from said member.
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When leaving this job, the Membership Secretary will turn
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over all copies, in whatever form, of the membership list
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to their successor in these duties.
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D. Treasurer - is responsible for maintaining all the financial
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records of DAWN. The Treasurer is also responsible for the
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safekeeping and expenditure of the monies held by DAWN as
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directed by the Board.
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E. Speaker - shall preside over meetings of the Steering Committee
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and prepare an agenda for said meetings.
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F. Deputy Speaker - shall perform the duties of the Speaker when
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the Speaker is absent or incapacitated.
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G. Clerk of the Committee - is responsible for maintaining
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accurate and current minutes of all meetings of the Steering
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Committee. All such minutes are to be available to members of
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the Steering Committee, and are to be presented at the next
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meeting of that body for approval.
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3
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IV. AMENDMENTS
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In order to amend this document, the proposed change must receive
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the votes of at least two-thirds of the Directors and must receive at
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least two-thirds of the votes cast at a proper meeting of the Steering
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Committee, both bodies having received at least 20 days notice of the
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proposed amendment.
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V. ELECTIONS
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On the second Sunday in October, The Steering Committee shall meet
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to hold an election. At this time, the Steering Committee will elect
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replacements for Directors whose term is expiring. Names will be taken
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in nomination, consent obtained from those nominated, and one ballot
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cast. Each Committee member, including retiring and interim Directors,
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shall have as many votes as there are vacancies. The qualified candidate
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with the most votes will fill the first vacancy - two year terms being
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filled first. As each vacancy is filled, members of the successful
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candidate's coven are stricken from the list. If only one vacancy
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remains and either part I.A.2 or part I.A.3 of the Bylaws has not been
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fulfilled, then only those candidates who meet the criterion can be
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selected; otherwise, the position will remain vacant to be filled by the
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Board, as soon as possible, by appointment. If a tie exists between
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equally qualified candidates, where all may not serve, a runoff election
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shall be held between those candidates. Misspellings shall not
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invalidate ballots where the appropriate person can be discerned; nor
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shall voting for fewer than the number of vacancies. Voting for too many
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candidates shall invalidate that ballot. No individual shall vote more
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than one time for the same person; therefore duplicate names on a single
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ballot shall count as only one vote. All elected persons take office at
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the first meeting in November.
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VI. Roberts Rules of Order Newly Revised (copyright 1970) will govern in
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any circumstances not covered by the Rules, Bylaws, or Constitution of
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DAWN.
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4
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