184 lines
8.3 KiB
Plaintext
184 lines
8.3 KiB
Plaintext
How to Start A Local COMSEC Chapter
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Are you interested in establishing a COMSEC chapter? If so, follow
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the steps below. First contact the COMSEC association, PO Box 7069,
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Gaithersburg, MD., 20898-7069 for a 'starter kit'. This kit will contain
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all the materials needed to form you local chapter. The kit includes
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membership applications, a chapter application, COMSEC chapter Pro Forma
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constitution and bylaws. All these items must be filled out and
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returned.
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The Pro Forma bylaws will allow you to begin the organization. Once
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you have a board established and functioning, the bylaws may be changed
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to fit your groups needs by appropriate vote of officers. The Pro Forma
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bylaws are sufficiently complete enough to keep you honest with the
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national COMSEC association.
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Now you need to round up friends or associates with an interest in
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communications security. This is a broad enough field so you should
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easily find four others with your same interests. The national
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association may also be able to help by identifying COMSEC members in
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your area that might be interested in joining you. If you have friends
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who would be eligible to join the local chapter but are not COMSEC
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members all they would have to do is join the national COMSEC
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association. All application forms must be sent in with the filled out
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bylaws.
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Plan on a minimum of three months from the time you make up your mind
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to make the chapter happen until the chapter has its first meeting. A
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lot will have to be done such as mailing in the applications and locating
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members.
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You'll also have to start planning for your first chapter meeting.
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Decide on a meeting agenda, location and date. Basically, get organized.
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Its important to make each meeting as interesting as possible for the
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chapter members. And meetings can be scheduled as frequently as members
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want.
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Your board and initial officers will be found at the first meeting.
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One of the first people you will need is a program chairman- someone to
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attract and organize meeting speakers. You'll need someone with a PC to
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keep a mailing list. All in all, it will take some work but you'll
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benefit and help other COMSEC professionals in your area benefit by
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associating with one another. COMSEC CHAPTER FORMATION PROCEDURE
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The following is a general outline of the procedure that will be followed
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for the formation of a local COMSEC Chapter showing the person
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responsible and the action.
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CHAPTER FOUNDER(S)
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Completes the application and prepares proposed chapter bylaws and sends
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them with names of COMSEC members, signed membership applications, or a
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combination of both or at lease 5 members, to the COMSEC Executive
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Director.
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COMSEC Executive Director
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Approves Application. Sends Chapter Founder a letter, any comments on
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bylaws.
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COMSEC Board of Directors
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Approves chapter bylaws and grants chapter status.
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COMSEC CHAPTER APPLICATION
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Principal City___________________________________________________________
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Founding Board of Directors:;
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(Same person may hold more than 1 position)
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President________________________________________________________________
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Vice President___________________________________________________________
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Treasurer________________________________________________________________
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Recording Secretary______________________________________________________
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Corresponding Secretary__________________________________________________
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Number of initial members________(Minimum of 5 required)
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Required documents:
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1. Proposed Chapter Bylaws and Constitution - approved by the Chapter's
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Founding Board of Directors.
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2. Proposed Chapter Boundary - a map outlining the city of the proposed
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chapter.
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3. Member Applications - at least 5 completed, signed membership
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applications or, if the person is currently a national COMSEC member,
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only their name and address or a combination of both.
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The applicants whose membership applications or names are enclosed
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hereby authorize me to request preliminary chapter status for the area
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outlined in the map.
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Signature_________________________________________, Founding President
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Date______________________________________________
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PROPOSED LOCAL COMSEC BYLAWS
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1. BOARD OF DIRECTORS, ELECTION
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The members of the Board of Directors will be elected by the members
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of the chapter. Method of voting, times of elections, dates of
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installation of new members and all other details will be decided each
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year by the chapter.
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2. BOARD OF DIRECTORS, NUMBER
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The number of directors to be elected at the time of formation of the
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chapter is 2. At the first general membership meeting, the board may be
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increased to 5.
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3. BOARD OF DIRECTORS, TERM
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Each Director will be elected for a one year term. The initial Board
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of Directors will establish varied terms for themselves so that each year
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new directors will be elected by the membership.
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4. BOARD OF DIRECTORS, MID-TERM VACANCIES
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In the event of a mid-term vacancy, the board has the authority to
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elect a member to serve out the term of the departed member.
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5. OFFICERS, TITLES AND DUTIES
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The titles and duties of the officers are as follows:
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Chairman. The Chairman of the Board will normally preside at chapter
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meetings. He will offer advice and guidance to the other officers based
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on his experience.
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President. He is the Chief Executive Officer of the chapter. He will
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exercise the normal duties of the Chief Executive Officer. He will chair
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meeting of the chapter in the absence of the Chairman.
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Executive Vice President. He will perform such duties as assigned by the
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President, and will chair meetings of the chapter in the absence of the
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Chairman and the President. He will be an ex-officio member of all
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committees.
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Vice President, Membership. He will manage all affairs relating to
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membership activities. He will chair meetings of the Board in the
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absence of the Chairman, President and Executive Vice President.
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Vice President, Finance. He will manage all financial affairs of the
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chapter.
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6. COMMITTEES AND SPECIAL FUNCTIONS
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Committees and special functions will be established by vote of the
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board, and managed by chairman appointed by the president.
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PROPOSED LOCAL COMSEC CONSTITUTION
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1. NAME The name of the organization shall be (City)
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COMSEC Chapter.
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2. AIMS This Communications Security chapter is formed to provide an
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organization for persons having an interest in communications and the
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protection of communications and information. The aims of the
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association are:
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"To provide a forum for the exchange of information, and to
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foster the highest level of ethical and professional conduct
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among all who work in this field".
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3. ACTIVITIES The chapter will undertake all activities that the
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membership, through its elected leadership, deems proper to accomplish
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the aims of the association.
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4. NATURE The chapter will be operated as a non-profit membership
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association, and will not engage in any partisan political activity.
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5. MEMBERSHIP To be a chapter member you must be a national COMSEC
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member.
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6. VOTING RIGHTS Each member of the chapter shall be entitled to one
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vote on each issue before the general membership.
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7. BOARD OF DIRECTORS The affairs of the chapter will be managed by a
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Board of Directors elected by the membership.
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8. OFFICERS The Board of Directors will elect, from among their
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membership, the officers of the chapter as defined in the Bylaws.
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Officers will serve for a period of one year or until their successor is
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elected and installed under the Bylaws of the chapter.
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9. COMMITTEES Committees will be established by the Board of Directors
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as needed from time to time.
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10. STANDARDS AND DISCIPLINE Policies and procedures will be established
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by the Board of Directors to ensure that the chapter can remove any
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member found to lack the ethical standards demanded by the association.
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11. DUES AND FEES A schedule of dues and fees will be established by
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the Board of Directors, and may be changed from time to time by the Board
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of Directors.
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12. AMENDMENTS This constitution may be amended by a majority of
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members attending a regular meeting with proper notice as specified in
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the Bylaws.
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